HR & Administrative Assistant

HR & Administrative Assistant Pool House New York - 1.0 Los Angeles, CA Job Details Full-time $24 - $28 an hour 12 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Qualifications Teamwork Filing Executive administrative support Organizational skills Clerical experience Full Job Description Job Description/ Overview Pool House New York is a dynamic apparel company based in the Arts District of Los Angeles. We are growing rapidly and are seeking a proactive, detail-oriented, and highly organized Office Assistant to join our team. This role will serve as an onsite support pillar for our management team, ensuring daily operations run smoothly by managing administrative tasks, coordinating schedules, and maintaining a professional and organized workspace. This position will also provide direct administrative support to the HR Director and assist with various human resources functions, including recruiting, onboarding, and employee coordination. Key Responsibilities HR & Team Support Responsibilities Provide administrative support to the HR Director and assist with daily HR operations Coordinate interviews and communicate with candidates throughout the hiring process Assist with onboarding new hires, including preparing paperwork, scheduling orientations, and employee setup Maintain employee records and ensure confidentiality of sensitive information Support recruiting efforts by posting job openings and tracking applicants Assist with creating and maintaining staff schedules to support daily business operations Work closely with leadership and the HR Director to coordinate employee performance reviews and support the administration of performance improvement plans (PIPs) Help facilitate employee communications, trainings, and workplace initiatives Support employee engagement and company culture by organizing team lunches, bonding activities, and staff appreciation events Help foster a positive, collaborative, and motivating work environment for employees Previous HR, recruiting, interviewing, onboarding, scheduling, or employee relations experience is preferred Management & Administrative Support Manage and maintain team calendars and coordinate high-level meetings Support personal assistant tasks as needed, including scheduling appointments and managing special projects related to office operations Assist leadership with day-to-day administrative needs and special assignments Office Operations Oversee daily office functions including mail distribution, inventory management, and ensuring conference rooms are meeting-ready Handle clerical responsibilities including typing reports, proofreading documents, filing, and data entry with accuracy and efficiency Maintain office organization and support a professional, welcoming environment Communication Serve as the point of contact for employees Answer and direct phone calls with professionalism and excellent etiquette Document Management Perform data entry, scan and index large document volumes, and maintain both digital and physical filing systems with high accuracy Qualifications Proven experience in an office environment with strong clerical and organizational skills 1-3 years of experience in an administrative, HR support, or corporate office setting preferred Experience supporting employee relations, scheduling, performance review coordination, or team engagement initiatives is a plus. Previous HR, recruiting, interviewing, or onboarding experience is a plus Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications and ADP. Excellent organizational skills with the ability to multitask in a fast-paced environment Strong communication skills and professional phone etiquette; bilingual abilities are a plus Demonstrated ability to handle confidential information with professionalism and discretion Strong attention to detail and ability to prioritize tasks effectively to meet deadlines

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance Ability to

Commute:

Los Angeles, CA 90021 (Preferred)

Work Location:

In person