Game Operations Support/Onboarding Assistant

Job Title:

Game Operations Support/Onboarding Assistant (Part-Time) 2026 2027

Department:

Athletics Reports To:

Athletic DirectorsSchedule:

Part-Time, hours scheduled as needed up to a maximum of 240

Hourly Rate:

$25.00

Mission:

Bishop ODowd High School is a Catholic college-preparatory community, guided by the teachings of Jesus Christ, that educates its diverse student body to build a more just, joyful and sustainable world.

Charism:

Finding God In All Things Calls Us to:

Community in DiversityStrength of CharacterAcademic ExcellenceKinship With CreationSocial JusticeJoyGame Operations Support/Onboarding Assistant Position SummaryBishop ODowd High School is seeking a highly organized and dependable Game Operations Support / Onboarding Assistant to support the Athletics Department. This position plays an important role in ensuring the smooth operation of athletic events and practices, particularly as the school expands its programming with the addition of Girls Flag Football in the 20262027 school year.

In addition to game operations, this role supports the onboarding of seasonal coaches by coordinating and tracking required employment and compliance documentation. The ideal candidate is detail-oriented, proactive, and enjoys working in a dynamic, team-centered school environment.

Game Operations Support/Onboarding Assistant Key ResponsibilitiesGame Operations Support (Primary approx. 200 hours/year):

Assist Athletic Directors with the coordination and execution of home athletic contests and practicesSupport game-day operations, including setup, logistics, and coordination of personnelHelp ensure events run smoothly and in alignment with school, league, and CIF guidelinesSupervises student game operations interns during a home athletic contestProvide administrative and operational support during high-volume athletic seasonsServe as a point of support for coaches, officials, and event staff as neededCoach Onboarding & Administrative Support (Approx. 40 hours/year):

Coordinate onboarding for all seasonal and new coachesTrack, monitor, and follow up on required employment paperwork and compliance items (e.g., certifications, background clearances, HR forms)Communicate regularly with coaches to ensure timely completion of onboarding requirementsMaintain accurate and organized records in collaboration with Athletics and Human ResourcesInsuring coaches are up to date with Coaching Certifications and Final Forms Compliance Game Operations Support/Onboarding Assistant QualificationsHigh School Diploma or equivalentStrong organizational skills and attention to detailAbility to manage multiple priorities and meet deadlinesClear and professional communication skillsAbility to work both independently and collaboratively in a fast-paced environmentProficiency with basic administrative tools (Google Workspace, email, spreadsheets, etc.)Prior experience in athletics, education, or administrative support is preferred but not requiredSchedule & HoursMaximum of 240 hours per school yearApproximately 200 hours for game operations supportApproximately 40 hours for coach onboarding supportSchedule varies based on athletic seasons, including afternoons, evenings, and occasional weekendsUp to 22 hours per week across all roles at Bishop ODowdThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Additionally, all personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Pre-employment background screening is required for all positions. Please submit your cover letter, resume, and references. Applications will be reviewed on a rolling basis.

For more information on Bishop ODowd High School, please see our website at: http://bishopodowd.org.

Bishop ODowd High School is an equal opportunity employer and does not discriminate in its employment policies and procedures. It follows the Diocese of Oakland's policies prohibiting illegal harassment, retaliation or discrimination. However, as a Roman Catholic high school with a stated mission, goals and objectives that clearly reflect the teachings and educational philosophy of the Diocese of Oakland, Bishop ODowd High School reserves the right to require all current and prospective employees to commit to carry out their duties and responsibilities in a manner that clearly and unconditionally demonstrates support of and respect for the schools mission and Catholic identity. Persons who in good conscience are unable to agree to this commitment should not seek or accept employment at Bishop ODowd High School.

As a faith-based institution, we reserve the right to use religion as a criterion in hiring decisions, as permitted by law, as it relates to performing essential job duties.