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Human Resources Assistant (Full Time) - WS Management Sacramento, CA
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WS Management
Sacramento, CA (In Person)
$46,800 Salary, Full-Time
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Job Description
Human Resources Assistant (Full Time) - WS Management Sacramento, CA WS Management Sacramento, CA Job Details Full-time $20 - $25 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Hospitality Employee onboarding Document review (document control) Microsoft Excel Microsoft Outlook Recruitment process management Employee relations Compliance audits & assessments HR legal compliance Mid-level Administrative experience Personnel records management Data entry Recruiting Microsoft Teams Interviewing HRIS Employee engagement Onboarding process management Associate's degree Escalation handling Communication skills California labor law File organization Internal audits Full Job Description About the Role WS Management is seeking a highly organized, detail-driven Human Resources Assistant to support our growing portfolio of hotels. This position serves as both a corporate HR support role and assists in system creations.
This is a critical role for someone who takes pride in organization, documentation, and follow-through, while also enjoying being a creative problem solver.
The HR Assistant will work closely with the Director of HR and property leadership to ensure personnel files, compliance, onboarding, and HR processes are accurate, complete, and audit-ready at all times. If you thrive in a fast-paced environment, enjoy keeping things structured and organized, and want to grow your career in Human Resources - this is an excellent opportunity. What You'll Be Responsible For HR DocumentationFile Management (Core Focus) Maintain accurate, complete, and audit-ready personnel files (digital and physical) Ensure all required documentation is collected, signed, and properly filed Perform routine HR file audits across the property and portfolio Support compliance with California labor and documentation requirements Property HR Support (Employee-Facing) Answer general HR questions related to policies, onboarding, and benefits Provide support in a professional, confidential, and approachable manner Escalate complex issues to the Director of HR as needed Record KeepingHR Coordination Assist the Director of HR with tracking compliance, investigations, and HR processes Maintain organized logs, trackers, and documentation systems Act as the primary record keeper for on-property HR activities, including: Employee conversations (as directed) Training attendance HR-related documentation and follow-up Recruitment, OnboardingEmployee Experience Create, post,monitor PositionsApplicants Complete Inital InterviewsRefrence Checks on canidates Assist with new hire onboarding and orientation Ensure all onboarding paperwork is completed accurately and timely Support employee engagement initiatives, meetings, and events HR SystemsAdministrative Support Support HRIS (Abacus/MyiSolved/EP3) data entry and document tracking Assist with benefits coordination and vendor communication Provide administrative support to the HR department as needed ComplianceAudit Support Assist with HR audits, documentation reviews, and compliance tracking Ensure required postings, acknowledgments, and records are maintained Support documentation related to leaves of absence, investigations, and employee relations What We're Looking For Highly organized with strong attention to detail (this is critical for success) Ability to handle confidential information with professionalism and discretion Strong communication and interpersonal skills Ability to manage multiple priorities and meet deadlines Comfortable working in both an office setting and interacting with employees on property Proficient in Microsoft Office (Word, Excel, Outlook, Teams) Experience with HRIS systems preferred (Abacus/MyiSolved a plus) Associate's degree or equivalent experience preferred Prior administrative or HR support experience preferred Prior Hospitality experience. The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be all responsibilities or qualifications of the job. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. We are an equal opportunity and affirmative action employer and make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, or other protected class. Those who are ineligible to work in the United States will not be considered.
This is a critical role for someone who takes pride in organization, documentation, and follow-through, while also enjoying being a creative problem solver.
The HR Assistant will work closely with the Director of HR and property leadership to ensure personnel files, compliance, onboarding, and HR processes are accurate, complete, and audit-ready at all times. If you thrive in a fast-paced environment, enjoy keeping things structured and organized, and want to grow your career in Human Resources - this is an excellent opportunity. What You'll Be Responsible For HR DocumentationFile Management (Core Focus) Maintain accurate, complete, and audit-ready personnel files (digital and physical) Ensure all required documentation is collected, signed, and properly filed Perform routine HR file audits across the property and portfolio Support compliance with California labor and documentation requirements Property HR Support (Employee-Facing) Answer general HR questions related to policies, onboarding, and benefits Provide support in a professional, confidential, and approachable manner Escalate complex issues to the Director of HR as needed Record KeepingHR Coordination Assist the Director of HR with tracking compliance, investigations, and HR processes Maintain organized logs, trackers, and documentation systems Act as the primary record keeper for on-property HR activities, including: Employee conversations (as directed) Training attendance HR-related documentation and follow-up Recruitment, OnboardingEmployee Experience Create, post,monitor PositionsApplicants Complete Inital InterviewsRefrence Checks on canidates Assist with new hire onboarding and orientation Ensure all onboarding paperwork is completed accurately and timely Support employee engagement initiatives, meetings, and events HR SystemsAdministrative Support Support HRIS (Abacus/MyiSolved/EP3) data entry and document tracking Assist with benefits coordination and vendor communication Provide administrative support to the HR department as needed ComplianceAudit Support Assist with HR audits, documentation reviews, and compliance tracking Ensure required postings, acknowledgments, and records are maintained Support documentation related to leaves of absence, investigations, and employee relations What We're Looking For Highly organized with strong attention to detail (this is critical for success) Ability to handle confidential information with professionalism and discretion Strong communication and interpersonal skills Ability to manage multiple priorities and meet deadlines Comfortable working in both an office setting and interacting with employees on property Proficient in Microsoft Office (Word, Excel, Outlook, Teams) Experience with HRIS systems preferred (Abacus/MyiSolved a plus) Associate's degree or equivalent experience preferred Prior administrative or HR support experience preferred Prior Hospitality experience. The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be all responsibilities or qualifications of the job. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. We are an equal opportunity and affirmative action employer and make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, or other protected class. Those who are ineligible to work in the United States will not be considered.