Human Resources Technician

Human Resources Technician Otay Water District - 3.9 Spring Valley, CA Job Details Full-time $38.15 - $47.68 an hour 7 hours ago Benefits AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Employee assistance program Life insurance Qualifications Writing skills Non-CDL Class C Productivity software Full Job Description General Duties Ideal Candidate The ideal candidate will be a self-starter with excellent attention to detail. Must have the flexibility and the ability to work in a fast-paced environment with the ability to shift gears at a moment's notice. The ideal candidate must also possess excellent writing and communication skills and maintaining confidentiality is a must. The District utilizes many computer programs and systems and having a strong comfort level with technology, Microsoft Office Programs, and Neogov Insight, as well as being a quick learner to understand new programs, is necessary to be successful in this position. We welcome veterans and transitioning military. Are you a former member of the military with experience as a Personnel Specialist, Personnel Administration Specialist, Human Resources Specialist, Personnelist, Administrative Specialist, Navy Counselor (Recruiter), Yeoman, Logistics Specialist, or similar occupation? Consider joining a team of hardworking employees who work to protect and preserve water, one of our most valuable natural resources. The experience you've gained during your service can continue to positively impact the world with a career at Otay. The Otay Water District offers excellent benefits, a balanced work/life environment and is a leader in the industry. 5% Cost-of-Living Adjustment is scheduled for July 13, 2026. About the Position and Department Located in the Administrative Services Department, this position reports to the Human Resources Manager and performs a variety of technical and administrative duties in support of the District's human resources programs. The Administrative Services Department has a staff of approximately 25 employees and the District has 148 budgeted full-time employees. Applications will be accepted until there are a sufficient number of highly qualified applicants from which to make a selection. However, for earliest consideration, please submit your application materials by May 31, 2026. For information on the recruitment process, please go to the Employment section of our website www.otaywater.gov or click here to view our Recruitment Process Frequently Asked Questions. Examples of Duties Performs routine assignments in support of recruitment and selection programs, including writing, advertising, posting and mailing job opportunity notices, and other recruitment materials, screening applicant qualifications, answering applicant and candidate questions regarding District employment and generating notices and correspondence to applicants; develops schedules and arranges interviews and other testing arrangements; participates in interviews for entry-level positions, conducts background, reference checks and coordinates post-offer medical evaluations. Processes actions using the District human resources information system; sets up and maintains salary schedules, benefit deductions and benefit program codes; in-ranges, cost of living adjustments, performance evaluations and updates position control features as needed. Processes all employee new hire, promotion, and termination data, assembles new hire packets; maintains, coordinates, and conducts new hire orientations. Processes all related paperwork and enters information into the various human resources and benefits information systems. Administers elements of the District's benefits programs such as retiree/COBRA administration, flexible spending accounts, short/long-term disability, health, life, dental, vision, deferred compensation, FMLA, employee assistance (including auditing invoices); and reports such as the Affordable Care Act and EEO-4. Submits claims, monitors work statuses, and communicates changes to supervisors. Reconciles plan premium billings and processes invoices for payment, processes employee enrollments and changes. Coordinates and administers Workers' Compensation benefits, including processing of documents, maintaining the OSHA log and following up with injured employees regarding expected return-to-duty date. Responds to employee and retiree questions and complaints and interfaces with third-party administrators to resolve claims issues. Assists in the coordination of annual open enrollment process for employee benefit programs; compiles employee census data for benefit programs; reviews completed benefit enrollments for accuracy; and summarizes open enrollment data. Assists with coordinating employee medical leaves of absence including communicating with employees and supervisors and generating required notices. Maintains department electronic and hard copy files by coordinating, maintaining, purging, and archiving content and record management systems in accordance with the District's policies and records retention schedule; creates and organizes letters, forms, and documents; and secures confidential information. Performs and oversees a variety of office and administrative details to ensure smooth human resources operations, including transmitting information, processing contracts and agreements, processing invoices, purchase requisitions, forms, reports, correspondence, schedules, power points, charts and other documents; performs various data-entry; responds to customers, applicants and the public on a variety of human resources related questions; backs up other department office and administrative staff when required. Prepares responses to salary surveys and assists in preparing and conducting District surveys; compiles and generates reports of survey data; with guidance, provides classification, compensation and benefits information to other organizations. Performs research projects of limited scope, compiles results and drafts reports and recommendations; generates and compiles statistical reports. With guidance, interprets policies, procedures and regulations to District management, staff and the public in assigned areas of responsibility. Coordinates District's human resources programs such as wellness and processes and maintains records on tuition reimbursement requests. Plans and coordinates District social events and functions. Maintains compliance with federal and state laws related to privacy, security, confidentiality, and protection of information resources. Drives a vehicle as required to post office or overnight delivery vendor or other time-sensitive work-related needs; work-related meetings, training sessions or conferences. For the complete job description go to the Employment section of our website www.otaywater.gov or click here . Required Licenses and/or Certifications A valid California Class C Driver's License and safe driving record. Certificate in Human Resources is desirable.

Minimum Experience, Education, and Training Requirements Experience:

Two (2) years of experience in human resources. Experience working for a public agency preferred.

Education:

A.S. Degree in Human Resources or related field or two years of college-level coursework (i.e., minimum completed units = 60 semester/90 quarter) from an accredited educational institution in human resources, organizational development, public or business administration, or a related field. Bachelor's Degree is desirable. This is an hourly, non-exempt position . Otay Water District is a Smoking, Tobacco and Nicotine Free Campus. All Otay Water District employees are at-will pursuant to California Water Code, Section 71362.

Notice:

Benefits listed below assume full-time regular status. These benefits do not apply to temporary appointments. Scheduled salary increases include the following: July 1, 2024: 6% Cost-of-Living Adjustment July 14, 2025: 5% Cost-of-Living Adjustment July 13, 2026: 5%

Cost-of-Living Adjustment Annual Merit Increases:

Eligible employees are eligible for 3% merit increase on an annual basis until they reach the top of their salary range, based on meeting expectations on their performance review.

Vacation:

12 days/year, increasing to a max of 23 days/year.

Sick Leave:

8 days/year, increasing to max of 15 days/year.

Management Leave:

3 days/year.

Paid Holidays:

14 days/year, including employee's birthday and two floating holidays.

Alternative Work Schedule:

A 9/80 work schedule may be available based on the needs of the department. Upon approval, employees would work 80 hours over 9 days and enjoy one day off every two weeks.

PERS Retirement:

The District contracts with the California Public Employees' Retirement System (CalPERS). CalPERS is a defined benefit retirement plan that includes a lifetime benefit determined by a set formula (years of service, age at retirement, and final compensation). Employees hired after January 1, 2013 are subject to the Public Employees' Pension Reform Act (PEPRA).

Employee Contributions:

New Member (hired on or after 1/1/13 who are new CalPERS members or do not have reciprocity with CalPERS): Are enrolled in the 2% at age 62 formula based on the employee's 36 months of highest average annual compensation to a maximum of the annual compensation limit set by CalPERS. District and employees share the normal employee CalPERS service contribution cost. Employees contribute 7.5% of salary toward the employee CalPERS service contribution cost up to the annual compensation limit set by CalPERS. Classic Member (hired before January 1, 2013, or who have reciprocity with CalPERS): Are enrolled in the 2.7% at age 55 formula based on the employee's single highest year annual compensation. Employees contribute 8% of salary toward the employee CalPERS service contribution cost. The District is also a Social Security participant and the District and employee make contributions. Deferred Compensation Retirement Plan (457 Plan): Optional plan designed to provide employees with additional retirement income. Employees may elect to contribute a portion of their income on a pre-tax or post-tax basis through payroll deductions. Employee contributions for the Deferred Compensation Plan will be matched dollar per dollar up to the maximum amount of $1,000 per calendar year.

Medical/Rx Insurance:

Choice of Blue Shield PPO, EPO, HMO or Kaiser plans, 100% premium paid by District for employee and 88% for dependent(s).

Dental Insurance:

100% premium paid by District for employee and 88% paid for dependent(s).

Vision:

100% premium paid by District for employee and 0% for dependent(s).

Flexible Benefits Plan:

The District offers a healthcare and dependent care flexible benefits plan. The healthcare account reimburses the employee on a pre-tax basis for medical, pharmacy, dental and other related expenses not covered by the insurance plans. The dependent care account allows employees to pay for employment-related dependent care expenses on a pre-tax basis.

Group Term Life & Accidental Death and Dismemberment Insurance:

100% premium paid by the District for employee and eligible dependent(s). The Life and AD&D insurance coverage for the employee is two times their annual salary and eligible dependents have Life insurance coverage of $1,000.

Voluntary Life Insurance:

Employees may elect to cover themselves and eligible dependents for voluntary life insurance. The full cost of this insurance is paid by the employee via payroll deductions.

Short-Term and Long-Term Disability Insurance:

The District provides short-term and long-term disability insurance equal to 66 ?% of your income after a 30-day elimination period (90-day elimination period for long term disability) if totally disabled due to illness or injury.

Education Reimbursement Program:

Employees are eligible to receive reimbursement for District approved courses not to exceed $3,000 per fiscal year. Professional development, seminars, and conferences: The District offers these opportunities to help facilitate an employee's professional growth.

Certification Incentive Program:

Eligible District employees that obtain target certifications that exceed the minimum job requirements may qualify for either a base pay percentage increase or receive a monetary incentive.

Employee Assistance Program:

Provides confidential referrals and counseling concerning personal, family, or work-related issues for employees and their dependents.

Free Onsite Workout Facility:

The District has a fully equipped exercise room for employees to use before work, after work or during lunchtime.

Yoga Classes:

On-site Yoga classes are offered during the lunch hour at the employee's expense.

Retirement Benefits:

Health Reimbursement Arrangement (HRA) effective September 1, 2024: A Health Reimbursement Arrangement is an interest-bearing, employer-funded account created in your name to reimburse you tax-free in retirement for eligible medical expenses and premiums. Otay Water District makes deposits of employer contributions and mandatory employee contributions while you are employed, but you will not be able to access funds until retirement or separation of service, having met Otay Water District's vesting requirements. Tier II Eligibility for All Full-time Regular Employees Hired On or After September 1, 2024: All full-time, regular employees hired on or after September 1, 2024, will participate in a mandatory HRA Plan. The District and the employee will make contributions to the HRA Plan. The District will contribute $4,000 annually to the employee's HRA from their latest date of hire until they retire or terminate from the District for a maximum period of twenty (20) years. The employee will contribute $1,000.00 annually (or $40 per pay period for the first twenty-five [25] pay periods of the calendar year) to their HRA from their latest date of hire until they retire or terminate from the District. There is a vesting schedule for this Plan as set forth in the Memorandum of Understanding between the Otay Water District Employees Association, effective July 1, 2024 through June 30, 2027.