Human Resources Assistant

SUMMARY The Human Resources Assistant is an entry-level role designed for individuals interested in starting a career in Human Resources. This position provides administrative and operational support to the HR department while gaining hands-on experience in core HR functions such as recruiting, onboarding, employee records, and compliance. The ideal candidate is organized, eager to learn, detail-oriented, and enjoys working with people in a fast-paced environment.

RESPONSIBILITIES

include the following. HR activities are crucial to accessing HR data and respecting the confidentiality of prospective candidates, applicants, and employees at the company. Those granted access to HR information, systems, and data will make all appropriate efforts to protect and secure information.

ESSENTIAL DUTIES

1. Support recruitment and onboarding by coordinating interviews, preparing offer packets, and assisting with new-hire orientation and paperwork. 2. Maintain accurate employee records in HRIS and personnel files, ensuring confidentiality and compliance with company policies and employment laws. 3. Assist with timekeeping, attendance, and payroll support, including tracking employee data and responding to basic payroll-related inquiries. 4. Provide administrative support to the HR department, including scheduling meetings, preparing reports, and maintaining HR documentation. 5. Respond to employee questions regarding HR policies, benefits, and procedures, escalating complex issues to HR leadership when appropriate. 6. Support compliance efforts by assisting with audits, maintaining required postings, and helping ensure adherence to federal, state, and local employment laws. 7. Assist with employee relations processes, including documentation, corrective action tracking, and investigation support as directed by HR management. 8. Participate in HR projects and initiatives, such as training coordination, policy updates, and continuous improvement of HR processes.

COMPETENCIES

Proven admin or assistant experience preferred Knowledge of office management systems and procedures preferred Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skill Fluent in Japanese and English

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, 9:00 a.m. to 5:30 p.m.

REQUIRED EDUCATION AND EXPERIENCE I.

Working knowledge of mail processes such as postage machines, FedEx and UPS. 2. Bachelor's degree or equivalent work experience in related field/position 3. Intermediate skills in Microsoft Office, Excel and PowerPoint 4. Well-developed administrative support skills-including strong calendar management skills 5. Excellent written and verbal communication skills 6. Well organized with strong attention to detail, analytical and reasoning abilities 7. Strong communication skills, and experience being a flexible and proactive member across various internal teams

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The employee will be required to follow any other job-related duties required by the manager.

Pay:

$24.00 - $27.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person