Legal Talent Recruiting Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Legal Talent Recruiting Assistant is responsible for supporting and coordinating firm-wide non-partner lateral attorney recruiting.

Essential Responsibilities:

Develop and update lateral attorney job postings for both internal and external platforms. Coordinate all aspects of attorney interviews, including scheduling, travel arrangements, reimbursement processing, and related logistics. Support the candidate offer process by compiling offer terms, drafting offer letters, facilitating background and conflicts checks, and managing communications with attorney candidates and search firms. Maintain and track applicant information in the firm's recruiting database/applicant tracking system and prepare reports and hiring statistics. Provide administrative support to recruiting managers, including handling expense reports, preparing meeting agendas, and performing data entry. Assist with special projects and research initiatives as assigned. Manage complex calendars across multiple offices and time zones. Organize and maintain candidate files, resumes, and application materials Collaborate with HR, Conflicts, IT, and Regional Office Administrators to ensure a streamlined, compliant hiring process and positive onboarding experience.

Required Knowledge, Skills, and Abilities:

Demonstrated meticulous attention to detail with strong organizational and prioritization abilities. Excellent written and verbal communication skills, with the ability to effectively interact with personnel at all levels. Ability to thrive in a fast-paced environment, manage multiple assignments, adapt to shifting priorities, and perform well under pressure. Strong interpersonal skills, with the ability to deliver high-quality service and efficiently addressing internal and external stakeholder needs. Strong commitment to client service, ethical conduct, and alignment with firm values. Ability to work independently in a remote, hybrid, and in-office environment. Ability to work effectively independently and as part of a team to promote consistent and efficient workflow processes. Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

Required Education:

Bachelor's degree.

Preferred Education:

N/A Certification(s):

N/A Required Qualifications:

Minimum one (1) year of administrative experience in a professional services setting.

Preferred Qualifications:

Experience with recruiting, law firms, or applicant tracking systems. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$50,000.00 - $67,000.00 About Us Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.