Family Office Coordinator

Family Office Coordinator at Confidential Family Office Coordinator at Confidential in Fort Lauderdale, Florida Posted in 3 days ago.

Type:

full-time

Job Description:

The Family Office Coordinator serves as a trusted right hand to executive leadership, operating as a high-level Executive/Personal Assistant hybrid with a focus across philanthropy, human resources, executive protection, and business investments. This generalist position requires exceptional organizational judgment, discretion, and a service mindset to seamlessly coordinate priorities across multiple domains within a dynamic family office environment. Key Responsibilities Executive & Operational Support Serve as a central point of coordination across the family office-supporting leadership in scheduling, communications, and project execution. Liaise with executive protection, HR, finance, and philanthropic teams to ensure seamless alignment across initiatives. Manage vendor relationships, contracts, and administrative processes tied to enterprise and household operations. Support meeting preparation, logistics, and follow-up for executive and family engagements. Philanthropy & Community Engagement Partner with leadership to execute the family's philanthropic vision through management of donations, partnerships, and charitable events. Research, vet, and track charitable organizations to ensure alignment with family values and impact goals. Maintain philanthropic calendars, contribution records, and compliance documentation. People Operations & HR Coordination Support HR initiatives including recruitment coordination, onboarding, and employee engagement. Maintain HR records and assist with updates to HRIS and compliance systems. Partner with leadership on scheduling, appraisals, and personnel-related communications. Cross-Functional & Confidential Initiatives Coordinate sensitive and high-priority projects that may involve the family's executive protection, real estate, or business investment interests. Serve as a liaison between internal teams and external advisors, ensuring confidentiality and precision at all times. Adapt quickly to shifting priorities while maintaining operational excellence across both corporate and personal domains. Professional Standards Represent the Family Office with the highest level of professionalism, discretion, and service. Maintain flexibility to support events, travel, and initiatives outside of standard business hours as needed. Requirements Bachelor's degree in Business Administration or related field preferred. 5-10 years of experience supporting senior executives, ideally within a family office, private household, or investment environment. Strong organizational, interpersonal, and communication skills with a polished, service-oriented approach. Proven ability to handle confidential information and complex, fast-moving priorities. Proficiency in Microsoft Office Suite, Point, OneDrive, and COUPA (or comparable systems). Comfortable working onsite, full-time in a high-touch, fast-paced setting. Why Join Join a mission-driven family office that values integrity, discretion, and purpose. This role offers a rare opportunity to operate at the intersection of executive administration, philanthropy, and enterprise operations, contributing meaningfully to both organizational success and community impact-all while working closely with a collaborative, values-based leadership team.