Senior Human Resources (HR) Coordinator

Senior Human Resources (HR) Coordinator Apply for this job

Position Number:

7053540

Location:

Kennesaw, GA

Position Type:

Human Resources Senior Human Resources (HR)

Coordinator Job ID:

296747

Location:

Kennesaw, Georgia

Full/Part Time:

Full Time

Regular/Temporary:

Regular About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Provides comprehensive support to the human resources team and assigned unit(s), ensuring efficient Human Resources (HR) operations. Involves coordination of HR processes, handling team administrative tasks, on and off boarding employees, HRIS management, workers' compensation, unemployment inquiries, providing general guidance on policies and procedures and other related HR functions and special projects. When assigned, serves as first point of contact for initial questions for designated unit(s). Ensures compliance with university, state, federal and other regulatory rules, policies, and procedures. Maintains a high level of accuracy, timeliness, and confidentiality. Plays a crucial role in facilitating effective communication and service delivery within the HR department and to the university community. Responsibilities

KEY RESPONSIBILITIES

1. Supports and trains coordinators with standard operating procedures (SOP), including maintaining the coordinator guidebook 2. Coordinates tasks and processing of assigned HR function, including onboarding and offboarding 3. Manages and verifies documentation processes, whether in the collection of I-9 documentation, E-Verify submission, policy and procedure acknowledgements, or other new hire paperwork, or in the validation prior to processing of the employee record 4. May assist with new employee orientation 5. Manages the offboarding process, ensuring proper documentation for terminations and exit procedures to include exit surveys 6. Processes HR and MSS transactions such as new hires, transfers, promotions, terminations, name changes, and/or changes in job classifications ensuring timeliness, accuracy and compliance with university policies and procedures 7. Ensures relevant HR knowledgebase is current and accurate 8. Provides general guidance on locating relevant HR policies and procedures on the university and USG websites 9. Assists employees, including managers in understanding and applying HR policies and addressing inquiries related to HR processes, including net ID and payroll issues 10. Processes and responds to unemployment claims in accordance with university policies and state regulations while maintaining records and documentation related to the claims 11. Coordinates other functions directly related to the assigned area such as employee workers' compensation claims, unemployment claims, validation of position and employee data, and ensure timely processing and documentation of each 12. Serves as a point of contact for employees and managers regarding worker's compensation inquiries 13. Assists with Title IX hearing preparation cases and schedule coordination 14. Assists with HR related immigration and visa status of employees within the university 15. Partners with HR unit hiring managers and recruiter to schedule team interviews, communicates with candidates and completes team onboarding 16. Assists routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate 17. Schedules and conducts Tier 1 exit interviews for departing employees and document feedback and provide reports to HRBPs and HR leadership 18. Provides compliant-based responses to ongoing employee HR inquiries Required Qualifications Educational Requirements Associate's degree from an accredited institution of higher education or an equivalent combination of education and/or experience. Required Experience Three (3) years of human resources experience. Preferred Qualifications Preferred Educational Qualifications An undergraduate or advanced degree from an accredited institution of higher education in a related field Preferred Experience Higher education human resources experience Proposed Salary The budgeted salary range is $50,460 to $57,000. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits. Knowledge, Skills, & Abilities

ABILITIES

Demonstrates trustworthiness and responsible behavior Able to interpret and execute policies and procedures Able to establish and maintain effective working relationships Able to work independently and collaboratively with others within and outside Human Resources Able to maintain a high level of confidentiality and discretion when handling sensitive and confidential information Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results Able to handle multiple tasks or projects at one time meeting assigned deadline

KNOWLEDGE

Working knowledge of federal, state, and local laws and regulations in human resources SKILLS Strong customer service-oriented approach and ability to effectively communicate with all levels of University employees Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management, and presentation skills Operates effectively within the organizational structure with excellent organizational and time management skills Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite and HRIS systems) Strong attention to detail, accuracy and follow up skills Strong phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https:

//www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf