Human Resources Coordinator

Human Resources Coordinator Family Programs Hawaii - 4.0 Honolulu, HI Job Details Part-time $24 - $28 an hour 1 day ago Qualifications Employee onboarding Google Workspace Teamwork Non-profit experience Phone communication Associate's degree in Business Administration Filing Process improvement Mid-level Bachelor's degree in business administration Administrative experience Personnel records management Salesforce Cloud Human Resource Management Task prioritization Implementing HR recruitment processes Data entry Recruiting Organizational skills HRIS Business Administration CRM system proficiency Productivity software Appointment scheduling Human Resources 1 year Onboarding process management Business Associate's degree Bachelor's degree in Human Resource Management Escalation handling Communication skills Payroll processing Collaboration with hiring managers Full Job Description Family Programs Hawaii is seeking a detail-oriented and organized HR Coordinator to support day-to-day human resources administration for our mission-driven nonprofit organization. This part-time role assists with recruitment coordination, onboarding, employee records, payroll documentation, HR tracking, and general employee support. The position works closely with the Chief Executive Officer, Finance Department, supervisors, employees, and external HR/payroll partners to help ensure HR processes are timely, accurate, organized, and confidential. The ideal candidate is dependable, communicative, comfortable with administrative detail, and able to handle sensitive employee information with professionalism and discretion. This role is best suited for someone who enjoys supporting people, maintaining organized systems, and helping HR processes run smoothly. Responsibilities Recruitment and Onboarding Coordination Prepare and post job advertisements using approved job descriptions. Coordinate interview scheduling and applicant communication. Maintain applicant tracking information and recruitment documentation. Assist hiring managers with recruitment forms, interview materials, and hiring process steps. Coordinate pre-employment requirements, such as reference checks, clearances, background check routing, or other required documentation. Prepare and organize new hire paperwork and onboarding materials. Coordinate new hire orientation logistics, including required forms, benefits information, enrollment deadlines, and introductory HR process information. Ensure new hire documentation is submitted accurately and timely to appropriate internal staff and external HR/payroll partners. Employee Records and HR Administration Establish and maintain organized employee records related to hiring, status changes, compensation changes, correspondence, performance documentation, and separation. Process routine employee status changes and ensure required approvals are obtained. Maintain employee directory information and organizational charts. Maintain HR forms, checklists, templates, and tracking tools. Support accurate HR data entry and transaction tracking in applicable systems. Help ensure HR records are organized, confidential, and maintained according to organizational practices. Payroll and Finance Coordination Coordinate payroll-related documentation, employee change information, and required approvals for review by Finance and/or external payroll partners. Track payroll deadlines and assist with timely submission of employee updates. Support Finance with documentation related to employee time allocation to contracts and grants. Assist with routine payroll-related follow-up, filing, and documentation as assigned. Escalate payroll questions, discrepancies, or concerns to Finance, the CEO, or external payroll partners. HR Tracking and Compliance Support Track introductory/probationary periods, performance review due dates, employee clearances, and required HR documentation. Maintain HR calendars, reminders, and administrative trackers. Assist with employee training records and required documentation. Support communication and reminders regarding HR processes, forms, and deadlines. Help maintain required HR postings, notices, and routine compliance documentation. Escalate complex HR, employee relations, leave, wage/hour, accommodation, safety, or compliance matters to the CEO, ProService, or other designated resources. Employee and Supervisor Support Respond to routine HR process questions from employees, supervisors, applicants, and external contacts in a timely and professional manner. Direct employees and supervisors to the appropriate internal or external resource for benefits, payroll, leave, or policy-related questions. Provide administrative support to supervisors and leadership related to HR forms, deadlines, and documentation. Maintain confidentiality, professionalism, neutrality, and discretion in all HR-related interactions. Other Duties Support HR projects, file clean-up, process improvements, and reporting needs as assigned. Assist with employee communications related to HR administrative processes. Perform other related administrative duties as assigned by the Chief Executive Officer. Minimum Qualifications At least 1 year of experience in human resources, people operations, payroll coordination, office administration, or a related administrative support role. Strong understanding of confidentiality and discretion when handling sensitive employee information. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. Ability to manage deadlines, follow checklists, and complete tasks accurately. Ability to work independently within assigned responsibilities and ask questions when clarification is needed. Professional, friendly, and service-oriented communication style. Ability to work collaboratively with employees, supervisors, leadership, Finance, and external HR/payroll partners. Proficiency with Microsoft Office, Google Workspace, or similar productivity tools. Preferred Qualifications 2 or more years of experience in human resources, people operations, payroll coordination, or nonprofit administration. Experience working in a nonprofit, social services, healthcare, or grant-funded environment. Experience with payroll systems, HRIS platforms, employee record systems, or applicant tracking tools. Experience supporting payroll documentation, grant-funded positions, or contract-related recordkeeping. Knowledge of Salesforce or similar database systems. Familiarity with Hawaiʻi employment practices. Associate's or bachelor's degree in Human Resources, Business Administration, Nonprofit Management, or a related field. Knowledge, Skills, and Abilities Strong judgment and ability to recognize when a matter should be escalated. Ability to prioritize tasks within a part-time schedule. Comfort working with deadlines, spreadsheets, forms, checklists, and documentation. Ability to communicate clearly and professionally with employees at all levels of the organization. Commitment to accuracy, follow-through, and confidentiality. Respect for the mission, values, and work of Family Programs Hawaiʻi. Physical Requirements and Working Conditions Work is primarily sedentary and performed in an office or administrative environment. The role may require prolonged periods of sitting, computer use, reviewing documents, and communicating by phone, email, or video. The employee may occasionally lift or move files or office materials. The employee must be able to perform the essential functions of the position, with or without reasonable accommodation. Employment Status This is a part-time, non-exempt position. The anticipated schedule is approximately 12-15 hours per week , subject to organizational needs. Compensation The pay range for this position is $25.00-$28.00 per hour , depending on experience and qualifications. • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. •This job description may be subject to change due to reasonable accommodation or other reasons and management may, at its discretion, assign or reassign duties and responsibilities at any time.

Job Type:

Part-time Pay:

$24.00 - $28.00 per hour

Experience:

HRIS:

1 year (Preferred)

Work Location:

In person