Administrative Specialist

Administrative Specialist Boise, ID Job Details $22 - $25 an hour 1 day ago Qualifications Employee onboarding Google Workspace Microsoft Excel Microsoft Outlook Recruitment process management 5 years Regulatory compliance ERP systems Filing Executive administrative support Purchase order management Asana Databases High school diploma or GED Personnel records management Transcription Data management Organizational skills Microsoft Teams SharePoint Payroll Managing executive calendars Senior level Document management Cross-functional collaboration Onboarding process management Travel scheduling Working on construction projects ClickUp Communication skills Adobe Acrobat Regulatory compliance management Cross-functional communication Full Job Description Administrative Specialist

JOB-10046257

Anticipated Start Date 4/13/2026 Location Boise, ID Type of Employment Contract Hire Employer Info They are North America's largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water. Job Summary The Administrative Specialist will collaborate with various department and project teams to complete administrative tasks related to construction projects. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others. Job Description Assist the Director of Human Resources in all phases of the hiring process, including candidate communication, onboarding coordination, and documentation management Maintain and update HR-related data in Excel spreadsheets and internal databases with a high degree of accuracy and confidentiality Ensure 100% compliance with documentation protocols through accurate minute transcription and timely distribution Ability to drive organizational efficiency through expert calendar management, travel coordination, event management, and cross- functional collaboration Submit and track employee and temporary staff access requests using Microsoft Outlook, Excel, Word, and Adobe Pro Receive and process purchase orders within the ERP system (JAMIS), ensuring alignment with HR and departmental needs Provide administrative support to Payroll by managing and verifying employee and temporary staff time record Created and maintained over 200 physical and digital files, securing 100% regulatory compliance for employee records, SOPs, and product batch documentation in accordance with audit standards; Enhanced administrative recordkeeping systems, improving access and regulatory compliance by 40% through process refinement and digital file optimization Skills Required 5+ years of experience supporting senior leaders across operations, logistics, and multiple departments; Recognized for discretion, attention to detail, and a people-first approach in fast-paced, high-growth environments Proficient in Microsoft Office products including Word, Excel, Outlook, Teams. Experience and ability to navigate and adapt to various outside online platforms to access client documents and information. Must possess a professional demeanor and positive attitude. Deadline-driven with a sense of urgency. Strong professional interpersonal, written, and verbal communication skills. Able to take direction and provide timely feedback on progress of tasks. Exceptional attention to detail, organization and active listening skills. Ability to manage multiple tasks. Software/data management experience Sharepoint proficiency Google Workspace, Microsoft 365, Adobe Acrobat, Canva, Asana, Click Up Education/Training/Certifications High School Degree or GED Pay Rate/Salary Pay Rate $22-$25/ hr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location) GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.