Human Resources Coordinator/Receptionist

Essential Job Functions Employee Engagement & Front Desk Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner Manage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals Answer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally Maintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed Monitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate Plan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection Onboarding & Offboarding Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements Enter new hire data into Oracle HCM prior to employee's first day Assist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed Prepare separation paperwork as needed Employee Support & Inquiries Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or escalate Field employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training. Benefits & HR Programs Assist in benefits administration Support various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs Records & Documentation Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely Assist with updating and maintaining HR forms, documents, and job aids Administrative & Office Operations Provide administrative support to the HR department at the corporate office Manage HR procurement requisitions and submit purchase orders for payment processing Order and maintain office and departmental supplies for the HR team Other Perform other duties, responsibilities, and special projects as assigned Minimum Qualifications Bachelor's degree in Human Resources or related field preferred 1-2 years' experience in a Human Resources role required Prior experience with Oracle HCM or another HRIS highly desired Computer skills: MS Word, Excel, Outlook, and Power Point (Access is preferred) Excellent organizational and time management skills and ability to multi-task Customer service oriented with excellent interpersonal skills Strong attention to detail Ability to work in a highly confidential environment and exhibit professionalism at all times Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment

Salary:

Up to $22/hour This is an estimated range based on the circumstances at the time of posting, however it may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand. Benefits We offer a comprehensive benefits plan including: Medical Dental Vision Flexible Spending Account (FSA) Employee Assistance Program (EAP) Life & AD&D Insurance Disability Paid Time Off Paid Holidays