HR/Business Office Assistant (Benefits & FMLA)

FRANKLIN COMMUNITY SCHOOL CORPORATION

HR/Business Office Assistant (Benefits & FMLA) Job Description

JOB TITLE

HR/Business Office Assistant (Benefits & FMLA)

REPORTS TO

Director of Human Resources

SUPERVISES

Non-Applicable

EMPLOYMENT AND FLSA STATUS

Classified/Non-Exempt/Hourly Purpose:

To assist in the overall operations of the FCS Human Resources and Business Offices. Perform human resources and business office tasks as directed, to create a strong internal control structure for employees' payroll deductions/benefits and FMLA administration while providing outstanding customer service to internal and external stakeholders. Receive daily reports from Steele regarding changes to payroll deductions for benefits. Enter employee deductions and benefits, including 403b, 529 College Choice, wage garnishments, etc., into the payroll system and help resolve discrepancies. Work closely with the Assistant Deputy Treasurer and HR to correct any errors and/or omissions detected during the review of the bi-weekly payroll reports. Prepare and sign Accounts Payable vouchers for employee deductions/benefits. Prepare and submit monthly billing and reconcile deductions and monthly statements from insurance vendors. Maintain spreadsheets with this information. Retiree Benefits Prepare billing to South Central Indiana School Trust for retirees. Work in conjunction with HR regarding all retiree benefit collection and premium disbursement (VEBA, HRA fees, etc.). 7. Maintain the Liability Account spreadsheet. 8. Per an annually established schedule, maintain an accurate census for all group benefits, and verify monthly invoices for payment. 9. Administer Family Medical Leave Requests (FMLA) Serves as the primary point of contact for employees and principals/supervisors for communicating leave policies, rights and expectations. Manage employee leave requests, ensuring compliance with federal, state and FCS regulations and policies. Serves as the liaison between employees, principals/supervisors, HR, and the business office. Gathers, reviews, and processes required paperwork, including medical certifications, and maintains confidential employee files. Monitors and tracks leave usage, maintaining an accurate record for payroll and compliance purposes. Follow up on insurance premiums due from employees on unpaid medical leave. 10. Maintain availability, by phone or in person, for employee-related questions. 11. Perform other duties as assigned

Note:

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Minimum Job Requirements:

High school diploma; at least 3 years of experience that is directly related to the duties and responsibilities outlined above. Demonstrated expertise in data entry, fiscal services, problem-solving, time management, and organizational skills. The ideal candidate must be highly detail-oriented, reliable, and able to work independently.

Knowledge, Skills, and Abilities Required:

• Knowledge of computers, using relevant Internet, Word, Excel, Google Suite, database management, presentation software, Skyward, or similar payroll processing software.
• Knowledge and experience with FMLA and/or related leaves of absence is preferred.
• Self-motivated and driven to learn and take initiative without direct supervision.
• Ability to gather data, compile information, and prepare reports.
• Ability to communicate effectively and professionally, in person and in writing.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to process computer data and to format and generate reports.
• Ability to foster a cooperative work environment.
• Ability to analyze and solve problems.
• Knowledge of computerized information systems used in financial and/or accounting applications.
• Knowledge of current changes and/or developments in state and local accounting laws, and school corporation policies and procedures.
• Willing to obtain and pursue continued education, either through Indiana Association of School Business Officials (IASBO) or an equivalent organization.

Working Conditions and Physical Effort:

• Work is performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

Pay:

$20.50 - $22.08 per hour

Benefits:

401(k) AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person