Recruiting Coordinator

HireArt is helping our client find a Recruiting Coordinator to help create an exceptional candidate experience while supporting the growth of the team during a critical stage of scaling. In this role you'll play a key role in supporting the recruiting process from scheduling interviews to ensuring a seamless candidate experience. You'll partner closely with recruiters, hiring managers, workplace and office administration, and leadership to coordinate interviews, manage recruiting operations, and help keep hiring processes running efficiently in a fast-paced startup environment. We're looking for a highly organized and proactive individual who thrives in high-growth environments, enjoys problem-solving, and is excited about helping build teams in the robotics and advanced technology space. As a Recruiting Coordinator, you will: Coordinate and schedule interviews across multiple teams and time zones. Serve as a primary point of contact for candidates throughout the interview process. Ensure an exceptional candidate experience through clear communication and timely follow-up. Partner with recruiters and hiring managers to manage interview logistics and hiring timelines. Maintain accurate candidate records and data within the Applicant Tracking System (ATS). Assist with drafting offer letters, onboarding coordination, and pre-employment processes. Support recruiting events, career fairs, university outreach, and onsite interview coordination. Help improve recruiting operations, processes, and documentation as the company scales. Coordinate travel arrangements and onsite interview experiences when needed. Track recruiting metrics and assist with reporting and pipeline management. Collaborate cross-functionally across Operations teams to support hiring initiatives. 1+ year of experience in recruiting coordination, talent operations, HR coordination, or administrative support Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities in a fast-paced startup environment Excellent written and verbal communication skills Strong sense of urgency and follow-through Comfortable working with ambiguity and evolving processes Experience with ATS platforms such as Rippling, Greenhouse, Lever, Ashby, or similar systems preferred Proficiency with Google Workspace and scheduling tools Interest in robotics, engineering, AI, or emerging technologies

Preferred Qualifications:

Experience supporting technical recruiting teams Startup or high-growth company experience Experience coordinating onsite interviews, executive scheduling, or recruiting events Familiarity with engineering or robotics-related roles and interview processes

Benefits:

Pre-tax commuter benefits Employer (HireArt) subsidized Healthcare Benefits Flexible Spending Account for healthcare-related costs HireArt covers all costs for short- and long-term disability and life insurance 401k package

Commitment:

This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the Cambridge, MA area. HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.