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Human Resources Assistant
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Granite Bay Care
Scarborough, ME (In Person)
$44,200 Salary, Full-Time
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Job Description
POSITION OVERVIEW
The Human Resources Assistant provides administrative and operational support to the Human Resources team by maintaining employee records, ensuring compliance with employment documentation requirements, and supporting recruitment and onboarding processes. This role requires exceptional attention to detail, strong organizational skills, confidentiality, and the ability to efficiently manage repetitive tasks while maintaining accuracy.PRIMARY JOB DUTIES
o Maintain employee personnel files by scanning, uploading, and organizing documents within electronic employee records. o Ensure employee records are accurate, complete, and up to date in the Human Resources Information System (HRIS). o Support compliance with federal, state, and company recordkeeping requirements, including document retention and destruction policies. o Work closely with HR team members to provide administrative support and assist with department initiatives and projects. o Support recruitment and onboarding activities, including processing employment documentation and new hire paperwork. o Conduct E-Verify submissions and assist with completion and processing of Form I-9 employment eligibility verification documents. o Review and process work authorization documentation and maintain compliance with applicable employment regulations. o Conduct and track pre-employment background checks and ensure timely completion of hiring requirements. o Monitor employee document expiration dates, including work authorization and employment-related documents, and communicate professionally with employees regarding renewal requirements. o Utilize HRIS systems and other HR platforms to maintain employee data integrity and generate reports as needed. o Respond to employee and management inquiries via email and telephone in a professional, courteous, and timely manner. o Maintain strict confidentiality of employee information and sensitive company records. o Assist with audits and compliance reviews by preparing and organizing required documentation. o Perform other HR administrative duties and special projects as assigned. o Fully understands and abides by GBC policies, practices and procedures, as well as State and Federal regulations. o Exhibits a level of professionalism consistent with GBC Mission, Vision, and Values. o Maintains professional boundaries. o All other duties as assigned.QUALIFICATIONS AND REQUIREMENTS
- High school diploma or equivalent required.
- One (1) year of relevant experience in an office setting
- Experience processing I-9 Forms
- Valid driver's license.
- Safe and reliable automobile.
- Active automobile insurance policy.
- Successful completion and maintenance of all required training provided by GBC.
- Strong ethical and moral character.
- Must have proven time management skills which support productivity and efficiency.
- Must be reliable and dependable.
- Must have excellent written and verbal communication skills; must be able to read, write and verbally communicate in English
- Must have experience using computers
Pay:
$20.00- $22.