Personnel Clerk

Personnel Clerk Department:

Human Resources Reports To:

Director of Human Resources Location:

Kimball, Michigan FLSA Status:

Non-Exempt Employment Type:

Full-Time Compensation:

Salary, Based on

Experience Position Summary:

The Personnel Clerk supports the daily operations of the Human Resources Department by facilitating onboarding, maintaining employee records, ensuring policy compliance, recruiting and assisting with employee relations processes for Summit Management Consulting managed schools. This role serves as a key point of contact for staff members, administrators, and external partners, ensuring a high standard of accuracy, confidentiality, and professionalism in all HR functions.

Essential Duties and Responsibilities:

Maintain and update personnel files (paper and electronic). Track employee status changes, certifications, and licenses. Ensure compliance with federal, state, and district record-keeping requirements. Assist with posting job openings and collecting applications. Schedule interviews and coordinate communication between candidates and administrators. Process background checks and other pre-employment requirements. Prepare and distribute new hire paperwork. Assist employees with benefits enrollment and other HR forms. Process terminations or retirements, ensuring records are complete. Enter employee information into HRIS or payroll systems. Generate basic reports for HR or payroll purposes. Ensure personnel files meet legal and contractual requirements. Support audits or reporting for Michigan public school requirements. Respond to staff inquiries about HR policies or procedures. Assist with HR-related correspondence and communications. Perform other duties as assigned.

Qualifications:

High school diploma or associate degree; experience in education administration a plus. General understanding of HR processes, payroll, and benefits administration. Proficiency with office software (Excel, Word); proficiency with HRIS systems a plus. Discretion and ability to handle confidential information. Excellent attention to detail, accuracy, and problem-solving skills. Ability to manage multiple deadlines and maintain confidential information with discretion. Strong customer service and communication skills to effectively interact with employees and vendors. Ability to interpret and apply policies, procedures, and regulations related to school human resource office.

Working Conditions:

Office environment within a school central office. May require occasional extended hours to meet deadlines. Frequent use of computers, standard office equipment and software applications.