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HR & Administrative Coordinator
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Hometown Ace Hardware
Saint Paul, MN (In Person)
$59,280 Salary, Full-Time
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Job Description
Position Summary The HR & Administrative Coordinator will support day-to-day administrative operations across multiple stores, with a focus on onboarding coordination, payroll support, recruiting coordination, and general office management. This role works closely with ownership, store managers, and our HR partner to ensure processes are consistent, organized, and executed efficiently across all locations. Essential Duties and Responsibilities Administrative & Office Operations Manage day-to-day administrative functions for multiple store locations Maintain organized employee and business records Support communication between ownership, managers, and employees Assist with scheduling, reporting, and general office coordination Onboarding & Employee Coordination Coordinate new hire onboarding with external HR partner Ensure completion of all required paperwork and documentation Set up employees in payroll and timekeeping systems Maintain accurate and up-to-date employee records Payroll Support Coordinate payroll processing with external provider Review and audit timecards for accuracy Track PTO and assist with reporting Follow up with store managers on payroll-related items Recruiting & Hiring Coordination Post job openings and manage job listings Screen applicants and coordinate initial interviews Schedule interviews with store managers Maintain candidate communication and follow-up Help maintain a consistent hiring process across all locations Manager & Team Support Serve as a point of contact for administrative and employee questions Support managers with documentation, tracking, and processes Help ensure consistency across stores in scheduling, payroll, and onboarding Follow up to ensure tasks and processes are completed Systems & Process Improvement Work with leadership and HR partner to improve processes Help implement consistent systems across all locations Identify areas to improve efficiency and organization Qualifications and Skills 2+ years experience in administrative, office management, or HR support role Strong organizational skills and attention to detail Ability to manage multiple priorities across locations Strong communication and follow-up skills Ability to handle confidential information professionally Experience with payroll or HR systems preferred Experience in retail or multi-location environment is a plus What We're Looking For Organized, dependable, and proactive Strong follow-through and attention to detail Comfortable working in a fast-paced, hands-on environment A team player who supports both employees and managers Someone who can keep things moving and hold others accountable Core Values WOW Every Customer Every Time Speed is Life — Move with Urgency Own It — Take Responsibility for Results Team First — Support One Another Continuous Improvement — Always Look for a