Human Resources Assistant

SUMMARY:

The Human Resources Assistant performs administrative and technical support work for the Human Resources Department. This position assists with recruitment, onboarding, employee records management, benefits administration, payroll support, training coordination, and customer service functions. The Human Resources Assistant serves as a primary point of contact for employees and applicants and is responsible for maintaining confidential personnel information while ensuring compliance with applicable federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Any one position of this class may not include all duties listed, nor do listed examples include all duties which may be found in positions of this class.) Human Resources Administration

• Provides administrative support to the Human Resources Director.
• Assists employees and applicants by answering routine human resources questions and directing inquiries appropriately.
• Maintains employee personnel files and records in accordance with applicable laws and records retention requirements.
• Prepares, processes, and files personnel transaction forms, employment documents, and other HR-related records.
• Maintains confidentiality of personnel and organizational information. Recruitment and Employment
• Assists with recruitment activities, including posting job vacancies, receiving applications, and coordinating interviews.
• Schedules interviews and communicates with applicants regarding employment opportunities.
• Assists with pre-employment screenings, background checks, and reference checks.
• Coordinates onboarding activities for new employees.
• Prepares new hire paperwork and orientation materials. Benefits Administration
• Assists employees with enrollment and changes in health insurance, retirement, and other benefit programs.
• Maintains benefit records and processes benefit-related documentation.
• Coordinates with benefit providers and responds to employee inquiries regarding benefits. Payroll Support
• Assists with collecting, reviewing, and processing payroll-related documentation.
• Verifies employee information and assists with maintaining payroll records.
• Supports payroll processing activities and ensures timely submission of required documentation. Training and Employee Relations
• Assists in coordinating employee training programs and professional development activities.
• Maintains training records and certifications.
• Assists with employee recognition and wellness initiatives. Risk Management and Safety Support
• Assists with workers' compensation claims documentation and recordkeeping.
• Maintains safety training records and compliance documentation.
• Supports departmental efforts related to workplace safety and risk management. General Administrative Duties
• Answers and directs telephone calls, emails, and visitors.
• Schedules meetings and prepares correspondence, reports, and presentations.
• Maintains office supplies and department records.
• Performs data entry and generates reports as requested.
• Performs any other duties as directed by the Human Resources Director and Mayor.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

(Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.)

• Skill in using Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook), previous experience with Incode is preferred, but not required.
• Considerable knowledge of English, spelling, punctuation, grammar, math, and modern office practices, procedures, systems, and equipment.
• Ability to communicate well and understand written or oral instructions and read, analyze, and interpret documents, instruction manuals, policies, and procedures.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time management skills.
• Must be able to come to work promptly and regularly.
• Must be able to concentrate and perform accurately.
• Must be able to react to change productively and to manage other tasks as assigned.
• Strong recordkeeping and filing skills are required.
• Ability to maintain the highest degree of confidentiality is essential for this position.
• Ability to communicate and enforce rules effectively both orally and in writing.
• Ability to multitask, organize and prioritize in a busy environment
• Ability to learn our Human Resources Information Systems (HRIS), payroll systems, and records management systems.
• Ability to work independently and as part of a team.
• Ability to establish and maintain effective working relationships with the public, co-workers, and city officials

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

Associate's Degree in Human Resources, Business Administration, Public Administration, Office Administration, or a related field preferred; OR High School Diploma or GED equivalent with a minimum of two (2) years of administrative, customer service, clerical, or office support experience. Municipal government experience preferred but not required. Must be proficient in Microsoft Office Suite and ability to learn software programs.

SPECIAL REQUIREMENTS

ü Must possess a valid Mississippi Driver's License or have the ability to obtain one within a reasonable period after employment. ü Must successfully pass any pre-employment screening requirements established by the City of Moss Point. ü Must maintain confidentiality and comply with all applicable personnel policies and procedures.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions, and risk of electrical shock.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk, and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception. The employee regularly lifts and/or moves up to 25 pounds and occasionally lifts and/or moves up to 45 pounds.

Pay:

$14.42 - $19.95 per hour

Benefits:

Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid jury duty Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person