Senior Administrative Assistant - Human Resources

The Senior Administrative Assistant- Human Resources performs a full range of duties within the human resource function in the areas of confidential and complex technical and administrative duties; maintenance of personnel records; files and preparation of related correspondence and reports; and, providing information and assistance in person and on the telephone to College employees and the public. Provides information and assistance to internal and external customers through email, walk-in and telephone Performs a wide-range of administrative and technical support functions as directed Initiates the new hire process for part-time temporary employees and maintains spreadsheets to track progress Ensures completion of new hire paperwork for new employees by receiving incoming documents and coordinating with new employees Submits required New Hire reports to the state Distributes and processes a variety of forms for employee status changes Conducts employee onboarding and orientation as assigned; prepares and maintains orientation packets Conducts reference checks on applicants Scans personnel and payroll materials into the College's document management system Maintains confidential employee information and filing of physical personnel and payroll files Performs document management services including the purging of items that have met the document retention periods Performs special projects in support of the Human Resources Department Processes all procurement orders and purchase orders for the department; maintains office inventory Cross trains with others in human resources to maintain continuous support in the department Orders paper for the entire suite and ensures that copier is stocked with paper at all times Participates in appropriate committees and task forces as assigned Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals Associate's degree from a regionally accredited institution of higher learning. Two (2) years' full-time administrative experience.

Preferred:

Bachelor's degree from a regionally accredited institution of higher learning. Direct professional administrative work experience in an HR department. Experience using Colleague. Knowledge Intermediate knowledge of clerical processes and procedures, and standard office procedures, practices and equipment Basic knowledge of state and federal laws, rules, regulations, policies and procedures related to human resources transaction processing Basic knowledge of human resources policies and procedures related to recruitment, selection, recordkeeping and personnel information systems management Skills Intermediate computer skills and technical proficiency in Microsoft Office applications Accurate record control and statistical record keeping and report preparation Excellent communication, organization, time management, attention to detail and customer service skills Active Listening; giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times Abilities Ability to handle confidential information with absolute discretion Ability to record, compile, summarize and analyze data Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs Ability to communicate effectively both verbally and in writing; to establish positive employee and public relations Ability to perform all aspects of the job with fairness, equity, patience, discretion, and ability to maintain poise in crisis situations Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels