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Job Description
1.
General Overview:
The Human Resources Clerk provides administrative and clerical support to the Human Resources department by assisting with employee documentation, data entry, record maintenance, and compliance-related processes. This position works closely with the Office Administrator and Human Resources Coordinator to ensure the accuracy, organization, and timely processing of HR and payroll-related paperwork. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling confidential information with discretion. This role plays a key part in maintaining accurate employee records, supporting onboarding and offboarding activities, verifying data for payroll and HR systems, and ensuring the quality and completeness of HR documentation. 2. Role and Responsibilities Assist with the preparation, collection, review, and filing of employee paperwork, including onboarding, offboarding, personnel changes, and benefits-related documents. Maintain accurate and organized employee personnel files, HR records, and confidential documentation in both electronic and paper formats. Perform data entry and verification in HR, payroll, and employee management systems to ensure accuracy and completeness. Conduct routine audits and quality-control reviews of employee records, payroll information, forms, and HR databases. Support payroll processing by reviewing timesheets, employee changes, and supporting documentation for accuracy and completeness. Assist with onboarding activities, including preparing new hire packets, collecting required employment documents, and tracking completion of onboarding requirements. Maintain employee records related to attendance, training, certifications, and other HR compliance requirements. Assist with benefits administration by processing forms, maintaining records, and responding to routine employee inquiries. Prepare, scan, file, and archive HR documents in accordance with company record retention policies. Generate reports, spreadsheets, and HR-related documentation as requested by management. Monitor HR forms and documentation for missing information, inconsistencies, or errors and proactively follow up to resolve discrepancies. Support HR compliance initiatives by ensuring required documentation is current, complete, and properly maintained. Assist with employee communications, notices, and distribution of HR-related materials. Provide administrative support to the Office Administrator and Human Resources Coordinator on special projects and departmental initiatives. Maintain strict confidentiality of employee, payroll, benefits, and company information. Assist with general office administrative duties and provide backup support for reception and other clerical functions as needed. Perform other related duties as assigned. Key Competencies Exceptional attention to detail and accuracy Strong organizational and recordkeeping skills Proactive problem-solving and follow-through Ability to handle confidential information professionally Strong written and verbal communication skills Data verification and quality-control mindset Time management and ability to prioritize multiple tasks Proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS/payroll systems 3.
