Job Description
Summary The Hiring Assistant will assist applicants, new hires, store and corporate office Teammates with all aspects of the hiring process. The Teammate in this role will answer questions and provide guidance regarding the applicant tracking system, job postings, background checks, and onboarding. This role requires effective communication skills over the phone, in person, and via email correspondence. This position helps ensure compliance with applicable federal, state, and local employment laws.
Special Hours Required:
Temporary Position/Open until 6:00 pm M-Fri/Saturday 10-2/Rotating Sunday Essential Duties and Responsibilities This description intends to describe the general nature and level of work performed by Teammates assigned to this job. It is not intended to include all duties, responsibilities, and qualifications. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Candidate and Stakeholder Communication Provide excellent customer service and a positive user experience to applicants, current Buckle Teammates and Leaders across the entire company. Provide guidance and answer questions regarding the applicant tracking system, job postings, job requisitions, and onboarding. Effectively communicate with managers regarding onboarding information and any necessary follow-up. Administrative and Operational Tasks Update and maintain hiring reports, tracking spreadsheets, and teammate files. Ensure a smooth onboarding process for new hires Assist with the processing and review of background checks, references, and other pre-employment screening tasks Process onboarding information ensuring all information is correct. Facilitate and administer background check and conviction records process in partnership with the Hiring Supervisor and Human Resources Manager. Manage the rehire, transfer, and minor permit process. Maintain and track teammate files in accordance with record retention policies. Coordinate, facilitate, administer, and track the relocation process. Assist with weekly, monthly, and quarterly projects that include compliance with federal and state employment laws. Data Management Maintain accurate and up-to-date records of candidate applications and hiring progress Ensure compliance with labor laws and internal policies regarding recruitment Manage compliance regarding the employment of minors including the tracking and issuing of minor work permits. Monitor, track, and follow up on I-9 and E-Verify processes to ensure compliance. Maintain compliance for Hiring Team processes by utilizing knowledge of state law supplement guides as well as federal, state, and local employment laws. Hiring Systems Manage, update, and troubleshoot the applicant tracking and onboarding system to support stores and ensure system and processes are streamlined and user friendly across the company Manage, update, and submit requests through the background reporting system to assist stores and candidates with background consent process. Manage and create case tickets to ensure all issues are addressed in a timely manner, keeping the entire hiring team informed on all courses of action. General Maintain a high degree of confidentiality at all times. Fulfill mission statement by performing job duties with a high level of customer service while contributing to a positive team spirit. Special projects and other duties as assigned. Supervisory Responsibilities This job has no supervisory responsibilities. Education and/or Experience High school diploma or equivalent. Associate's degree or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Physical Demands The physical demands described here are representative of those that must be met by a Teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the Teammate is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The Teammate is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The Teammate must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment While performing the duties of this job, the Teammate regularly works in an office setting. The noise level in the work environment is usually moderate. Equal Employment Opportunity Buckle is committed to hiring and developing the most qualified Teammates from the available workforce in the communities we serve. Equal employment opportunity has been, and will continue to be, a fundamental principle at Buckle, where employment is based upon personal capabilities and qualifications without discrimination and retaliation because of veteran status, uniformed service member status, race, color, national origin or ancestry, creed, religion, sex, sexual orientation, gender identity or expression, age, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, physical or mental disability, genetic information (including characteristics and testing), or any other protected characteristic as established by applicable local, state, or federal law. For state specific information, refer to the Teammate Center. #LI-ONSITE
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
