Department Administrator Confidential

Job Category Staff & Executive - Administrative & Support - General Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus, and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Posting Summary Rutgers, The State University of New Jersey is seeking a Department Administrator Confidential for The School of Arts and Sciences (SAS). Reporting directly to Human Resources Manager 1 and a dotted line to Human Resources Manager 2 of SAS Human Resources, Operations, the Department Administrator Confidential administers human resources and personnel policies affecting SAS employees (including staff, student workers, and hourly employees). Among the key duties of the position are the following: Creates and maintains confidential electronic personnel records and databases. Develops, conducts, and monitors processes of recruitment, hire, orientation, and discipline in concert with various departments and units within SAS and the University. Assists with all aspects of the annual salary increment and compensation processes for SAS staff. Ensures compliance with relevant aspects of staff contractual agreements and university policies. Recommends, delivers and monitors employee development programs aligned with SAS and university mission and strategic goals. Conducts periodic and as-needed staff administrative support position classification and review. Assesses and conducts employee development. Provides guidance for and ensure completion of performance management and evaluation of relevant staff. Collaborates with the Personnel Managers to identify critical staff support organizational needs. Collaborates with the Human Resources Managers to review existing policies and procedures and recommend policies and procedures as needed. Gathers data (including confidential and sensitive), generates reports, analyzes data and prepares reports, and handles ongoing data review to ensure data integrity. Establishes effective and efficient procedures and practices to ensure data requirements are met with valid data. Handles the preparation and distribution of documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements. Provides administrative support to the Executive Director of Human Resources and HR Managers by organizing and coordinating the administration of meetings, programs, projects, and/or processes.

FLSA:

Exempt Grade:

05 Minimum Salary 71447.000 Mid Range Salary 90435.000 Maximum Salary 109422.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status:

Full Time Standard Hours:

37.50

Daily Work Shift:

Day Union Description:

Administrators Confidential Payroll Designation:

PeopleSoft Terms of Appointment:

Staff - 12 month

Position Pension Eligibility:

ABP Minimum Education and Experience Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices. Two (2) or more years of experience in a human resources related position performing employment related duties. Required Knowledge, Skills, and Abilities Strong interpersonal communication, analytical, computer and organization skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressured, confidential office. Working knowledge of Microsoft Office (especially Excel). Preferred Qualifications Prior human resources experience or administrative experience in an institution of higher education. Ability to clearly communicate information to a wide variety of audiences; possess strong written and oral communication skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressure, confidential office. Equipment Utilized Microsoft Office, PeopleSoft, ROCS, Performance Management systems, Zoom, Docusign, RU Marketplace, Tableau, SAS systems/databases/listservs. Physical Demands and Work Environment Ability to go up and down stairs and lift up to 15 pounds. Travel to all Rutgers University New Brunswick campuses.

Posting Open Date:

03/04/2026

Regional Campus:

Rutgers University-New Brunswick Home Location Campus:

College Ave (RU-New Brunswick) City New Brunswick State NJ