Substitute Administrative Analyst for Human Resources

Substitute Administrative Analyst for Human Resources West Windsor Plainsboro Regional School District West Windsor, NJ Job Details Full-time $20 an hour 21 hours ago Qualifications Confidential information handling High school diploma or

GED Full Job Description Job Title:

Substitute Administrative Analyst for

Human Resources Department:

Human Resources Position Type:

Part-Time / Substitute (Non-Policy Position)

Compensation:

$25.00 / hour (District Approved Rate as per the hourly substitute secretary rate ) Why You'll Love This Role Looking to launch or advance your career in Human Resources? This is an exceptional opportunity to gain hands-on, foundational HR experience within a premier public school district. Working alongside a dedicated and collaborative Central Office team, you will learn the inner workings of school personnel operations-from onboarding to compliance-making this a perfect stepping stone for anyone looking to break into the field of educational HR.

Position Summary:

We are seeking a highly organized, detail-oriented, and reliable professional to serve as a Substitute Administrative Analyst for the Human Resources Department. This part-time, substitute role is designed to provide essential administrative and operational support to the HR team.

Please note:

This is an administrative support position. It does not involve the development of district policy, labor relations strategy, or other executive-level permanent administrative functions.

Key Responsibilities:

Data Entry & Systems Management:

Assist with accurate data entry, tracking, and maintenance of employee records within the district's Human Resources Information Systems (e.g., Frontline, Systems 3000, and/or Genesis).

Onboarding & Processing Support:

Assist the HR team with the intake process for new hires, leave replacements, substitute teachers, and district volunteers. This includes processing intake paperwork, verifying fingerprinting/background check confirmations, and tracking mandatory training compliance.

Records Maintenance:

Organize and maintain highly confidential personnel files, both physical and electronic, ensuring all documents are filed accurately and in compliance with district record-keeping standards.

Customer Service & Communication:

Serve as a point of contact for routine HR inquiries from district staff and candidates. Provide prompt, professional, and courteous assistance via phone, email, and in person.

General Clerical Duties:

Perform day-to-day administrative tasks including scanning, copying, filing, drafting routine correspondence, answering department phones, and helping prepare materials for HR orientations or mailings.

Team Support:

Provide general operational assistance to the HR Manager, HR Specialists, and the Assistant Superintendent for Personnel as needed to ensure the smooth daily functioning of the Central Office.

Qualifications:

Education:

High School Diploma or equivalent required. (Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field is a plus).

Experience:

Prior clerical, administrative, or customer service experience is preferred, but a strong desire to learn HR processes is key! Experience working within a public school district or municipal environment is a plus.

Technical Skills:

Strong computer proficiency, including experience with Microsoft Office Suite, Google Workspace, and a strong aptitude for learning HR-specific databases.

Confidentiality:

Must possess a high level of integrity and the proven ability to handle highly sensitive personnel and medical information with strict confidentiality.

Soft Skills:

Excellent written and verbal communication skills, strong organizational habits, and the ability to multitask in a busy office setting.