HR Administrative Assistant

Position Description This position requires performance of a variety of Human Resources, secretarial, and administrative duties. This position includes scheduling meetings and appointments, facilitating meetings, creating purchase orders, inventory management, recruitment, interviewing, new hire orientation, filing, laserfiche, general correspondence, information tracking and general office duties. This position is also assists in event planning, quality assurance analysis and development of HR policies and procedures. Position Requirements To perform the Human Resources Administrative Assistant job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required. Excellent computer skills, including Word, Excel and Outlook in a Microsoft Windows environment. Effective oral and written communication skills. Excellent interpersonal skills. Able to exhibit a high level of confidentiality. Excellent organizational skills. Must be able to identify and resolve problems in a timely manner. Must be able to gather and analyze information skillfully. Education and Experience Such training as may have been gained through graduation from a four year college or university; OR any equivalent combination of experience and training. Physical Demands While performing the responsibilities of the Human Resources Administrative Assistant, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee may be required to stand, walk, reach with arms and hands, climb or balance, stoop, kneel, crouch or crawl and, enter and exit a vehicle. The employee may need to work with arms above shoulder height, bend at the waist or work bent at the waist, lift or carry items or occasionally work with an uncommon level of noise. Vision abilities required by this job include close vision. Work Environment Normal office environment. The noise level in the work environment is usually quiet to moderate. Position may require travel throughout Carbon, Monroe and Pike counties in addition to periodic travel to other locations in Pennsylvania. Agency vehicle is usually available during work hours.

Position Duties :

Human Resources Recruitment Reviews applications Contacts applicants and performs phone screening Schedules interviews for applicants and corresponding supervisory staff. Organizes documentation for interview panel and applicant(s) Participates in interviews Analyzes interview process and makes recommendations along with interview panel Creates and assembles "New Hire Packet" and mails completed packet to selected candidate. Schedules all "New Hire" agency appointments for new employee. Creates and maintains employee personnel file Maintenance of all other human resources filing (paper files or laserfiche). Conducts Human Resources Orientation

• reviewing all necessary information with new employee.

Collects and tracks information from employees and files documentation appropriately. Creates and distributes various agency announcements (monthly newsletters, anniversary and birthday listings, safety tip, etc.) Participates in or attends various HR related meetings Maintains various HR related databases. Runs reports as needed. Analyzes data as needed and reports findings/suggestions to HR Director. Assists with routine HR communications Provides back up for all HR functions Attends job fairs and/or events on behalf of the agency. Purchase Orders Develops and amends purchase order policy and procedures Prepares purchase orders for routine Administrative/HR needs as well as agency office supplies. Responsible for office supply inventory. Ensures purchase orders are created as per the Purchase Order policy. Reviews purchase orders for accuracy and processes/completes purchase with vendor. Maintains purchase order inventory/items list. Creates new items when necessary. Responsible for receiving procedure of office supply items. Creates and runs reports as needed. Provides training to staff on purchase order process. Administration Advisory Board Secretary

• Schedules Advisory Board meetings. Creates and distributes information to board members and administrator which includes appointments, agendas, minutes and other information. Arranges yearly Advisory Board Dinner event; including event location, reservations, meal selection, and presentation. Joinder board Secretary backup
• Attend meetings when necessary. Prepare minutes for distribution to attendees. Contact attendees for agenda items; prepare agenda. Safety Committee Chairperson
• Schedules meetings. Creates and distributes agendas, minutes and other safety related information to committee. Reviews incident reports. Follows up on agenda items. Wellness Committee Lead
• Schedules meetings. Creates and distributes agendas, minutes and other safety related information to committee. Follows up on agenda items. Participates in or attends other administrative/staff meetings as needed. Office Operations Receptionist for administration office. Meet and greet visitors as needed. Mail and Postage
• Ensures that all outgoing mail has correct postage. Sorts incoming mail for administration office and routes mail to other departments when necessary. Participates in mail pick up schedule with other office locations. Ensures that postage machine has newest updates and sufficient currency. Building maintenance
• Report problems to Monroe landlord, schedule handy man for repairs, schedule carpet cleaning when necessary. Maintain Cleaning company contracts for all office locations. Copier maintenance
• Report problems to vendor and arrange technician visits when appropriate.

Handles varied administrative details as directed and maintains cooperative working relationships with other offices, agencies, providers, and governmental bodies.

Additional Duties:

Performs related work as required. Use of personal vehicle may be required. Conclusion Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Carbon-Monroe-Pike MH/DS is an Affirmative Action/Equal Opportunity Employer. This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.