HR Office Administrator

HR Office Administrator Steel and Pipe Supply - 3.4 Hewitt, TX Job Details Temp-to-hire 22 hours ago Qualifications Customer service

Full Job Description Human Resources:

Identify and prioritize facility recruiting needs by consulting with the local Service Center Manager Use basic sourcing strategies to fill all open positions at the local facility Consult with Corporate HR to: o Update job descriptions including job-based competencies o Discuss open positions, relevant recruiting and hiring metrics and performance o Identify advanced sourcing strategies for tough-to-fill positions o Increase the effective use of company recruiting and onboarding systems at the local facility Effectively use the company's recruiting and onboarding systems at least 95% of the time o Post ALL jobs and relevant screening questions using the company's online ATS (Applicant Tracking System) o Track the status of every application to every job opening at the facility using the company's ATS o Create and track offer letters for every new hire using the company's ATS o Arrange background checks, physicals, and drug screens for prospective candidates o Deliver all onboarding paperwork through the established company onboarding system(s) Coach hiring managers and supervisors to: o Use behavioral interview techniques and interview guides when interviewing employees o Use onboarding tools and best practices Serve as an initial point of contact for basic employee relations matters at the local facility Quickly engage the Corporate Manager of Human Resources about all employee relations issues and keep them informed Use professional HR judgment and maintain employee confidentiality when needed in order to protect the employee Support annual & monthly benefits enrollment by providing training and assistance to local facility employees when needed Train and support local facility personnel in the use of HR systems as needed (ATS, performance management) Work with local facility executives, managers and supervisors to support and/or execute change of status processing Support additional HR administration projects and initiatives as needed throughout the year

Office Administration:

Assist management with property and facility records, including maintaining budget records Coordinate, execute and manage company cell phones, office and janitorial supplies, safety boot and eye glass reimbursement, radios, office equipment maintenance, and associated cartridge and paper supplies. Execute general office duties including but not limited to: verifying weekly time cards and invoices for contract-to-hire employees; issuing and updating divisional vacation calendar; tracking personal time and points for absenteeism and consulting with employees as needed; coordinating off-site document archival storage; ordering and/or coordinating office lunches, meetings and customer visits Provide support for other administrative duties and projects as directed by the Service Center Manager Perform back-up functions for operations and inventory coordinators (SAP, OTM, ECT).

Physical & Work Requirements:

Position may require 5-10% travel May require evening and/or weekend work in order to support multiple shifts and/or meet deadlines Position located within the office of a Warehouse; requires occasional time in the Warehouse and yard Circumstances may require working from home as directed by corporate.

Required Background, Competencies & Expertise:

Proven office administration and/or HR administration experience Natural ability to quickly and effectively build and grow interpersonal relationships Strong customer orientation Strong oral communication skills Ability to consult with clients and identify their needs Detail orientation Integrity and Trust Demonstrates respect Drive for results Time management

Responsibility Preferred Background, Competencies & Expertise:

Experience posting jobs, interviewing candidates, and hiring successful long-term employees PHR or SPHR certification Bachelor's degree in Business Administration, Organization Development, Human Resources, Industrial/Organizational Psychology or related discipline or equivalent work experience Experience Preferred Responsibility Time management Demonstrates respect Integrity and Trust Detail orientation Strong oral communication skills Natural ability to quickly and effectively build and grow interpersonal relationships Proven office administration and/or HR administration experience Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.