HR & Operations Admin Assistant 3.1 3.1 out of 5 stars Sonoma, CA 95476 Hybrid work $25
- $33 an hour CorTech 204 reviews $25
- $33 an hour Pharmaceutical labeling manufacturer located in Sonoma is hiring for and admin assistant to support both the HR Department and Facility Operations. Monday
- Friday 7am
- 9am start time (must be flexible) This role is a hybrid position responsible for supporting both Human Resources and Facilities/Operations functions within a manufacturing environment.
Approximately half of the role is dedicated to HR Generalist duties, while the other half focuses on facilities coordination and operational support, including purchasing production tooling and assisting with production scheduling. The position requires a hands‑on, organized, and adaptable professional who can work cross‑functionally with HR, Production, Maintenance, and Leadership teams. Key Responsibilities HR Generalist Responsibilities (Approximately 50%) Serve as a first point of contact for employee and supervisor HR questions. Support employee relations matters, including attendance, performance discussions, and policy interpretation. Assist with onboarding, orientations, training coordination, and offboarding processes. Maintain personnel files and ensure accurate documentation in HR systems. Support compliance with employment laws, company policies, and internal procedures. Assist with recruiting coordination, interview scheduling, and hiring documentation. Support payroll/timekeeping administration, including tracking attendance issues. Coordinate employee communications, postings, and required workplace notices. Facilities Operations Support Responsibilities (Approximately 50%) Coordinate day‑to‑day facilities needs to ensure a safe, organized, and functional manufacturing environment. Manage purchasing of production tooling, supplies, and facility‑related materials, working within established budgets. Support production teams by assisting with production schedules, tracking changes, and communicating updates as needed. Coordinate with Maintenance and external vendors for repairs, tooling needs, and facility improvements. Monitor workplace safety conditions and support corrective action follow‑up. Track inventory of tools, supplies, and facility equipment. Assist with space planning, office/shop layout changes, and minor facility projects. Maintain documentation related to facilities, tooling purchases, and operational support. Qualifications 3+ years of experience in HR, facilities, operations, or manufacturing support roles. Prior experience in a manufacturing environment strongly preferred. Bilingual in English and Spanish Working knowledge of HR practices, employee relations, and basic employment compliance. Experience with purchasing, vendor coordination, or production support is a plus. Strong organizational skills and ability to manage multiple priorities. Proficient in Microsoft Office (Word, Excel, Outlook); HRIS or ERP experience is helpful. Strong communication skills and ability to work cross‑functionally. High level of discretion and professionalism.
