Human Resources Front Desk Coordinator

Human Resources Front Desk Coordinator Salary See Position Description Location MAC - Macomb Administrative Center, MI Job Type FT Staff (exclude MCAAP & all instructors) Job Number 202301143 Department Human Resources Division Human Resources Opening Date 03/11/2026 Closing Date 3/18/2026 11:59 PM Eastern Bargaining Unit NBU - Non Administrator Salary Range $43,123 to $44,895. Position Level 9 Working Hours and/or Working Conditions Work is performed in a typical office environment and is 40 hours a week. Ability to travel between buildings and campuses to support staff is required. Work hours may vary on occasion including evenings to accommodate special assignments or projects. The department has a remote work policy which includes days on campus and off campus. Knowledge, Skills and Abilities Confidentiality required. May handle information of a damaging nature or requiring guarded access such as personnel files, application materials, verifications of employment, etc. . Must function in a professional and collaborative manner. High degree of accuracy required. Must be able to work under pressure and within tight deadlines. Must be flexible and adjust to changes in daily activities. Must show discretion and good judgment when deviating from precise procedures and practices designated by the supervisor. Supervision

SUPERVISION RECEIVED

Reports to the Human Resources Manager. Takes direction from other Human Resources Directors/Managers and the AVP of Human Resources.

SUPERVISION GIVEN

May provide supervision and direction to part-time staff as assigned. Description Benefits Questions Job Function With a focus on promoting a positive client-centered Human Resources division and organizational culture, the Human Resources (HR) Coordinator will independently coordinate and implement human resources and administrative tasks. Demonstrates initiative to respond and make minor operating decisions based on knowledge of college and department service model, policies, and procedures. Responsible for administrative, financial, and programming activities involving coordination of effort between several parties and departments at all levels. Job Responsibilities Serves as point of contact for the Office of Human Resources; represents the department and College to employees and community members. Coordinates Assessment test for new hires and college employees. Supports and assists in new employee intakes including new employee orientation activities. Supports recruitment and hiring activities using the applicant tracking system, ensuring compliance with HR policies and procedures. Collect, organize and maintain personal files and records of all materials used for recruitment and employment, including but not limited to candidate applications, credentials, committee interview notes and related documentation. Support training on HR software and systems including items such as HR talent management software, employee orientations and workshops as assigned. Initiate communication with other departments in carrying out tasks and resolving workflow or problems presented by employees and the public. Maintains positive contact with outside agencies in carrying out tasks, including verifications of employment, etc. Performs activities related to office procedures, but not limited to: Handle front desk workload including answering main Human Resources telephone line, emails, and documentation requests. Assisting with new hiring documentation and electronic personnel files. Compiling and maintaining reports and records of activities relating to HR operations. Properly directing employees and the public inquiries. Handling and distributing mail and routing documents. Assisting HR Talent with applications for employment and related materials. Responding to requests for verification of employment (VOE) and Public Student Loan Forgiveness (PSLF). Responsible for HR office requisitions. Examples include office supplies, service award materials, and job posting advertisements. Review invoices for accuracy and request payment. Responsible for coordination of rooms, programming and catering setup for HR meetings, events, and other projects. Work collaboratively with other staff and administrators to ensure projects are completed. Coordinates Human Resources' responsibilities for all service award events including processing of reports, graphic/print requests, supply requisitions, and event coordination. Ability to learn and use Colleague and Microsoft Office programs including but not limited to Word, Excel and Outlook. May be required to learn and use other software required by the department. Sets own work priorities based on the supervisor's direction or established timelines and practices. Initiates recommendations for changes in operating methods to administrators. May coordinate the work of part-time staff as assigned. Must be able to work under pressure and within tight deadlines. Must be flexible and adjust to changes in daily activities. Other duties as assigned. Education An associate degree or higher, preferably in Human Resources, Business Management or Operations Qualifications One year related Human Resources experience in an office environment is required. Previous experience in unionized, higher education or public-sector environment is preferred. Macomb Community College offers a comprehensive benefits package to full-time employees and their eligible dependents including health, dental, vision, and hearing aid coverage, and optional benefits of a health savings and dependent care and/or flexible spending accounts. We also offer full-time employee's options for retirement, deferred compensation plans, life and voluntary insurances, short-term disability, tuition waivers and reimbursement and paid holidays. To learn more visit our Bargaining Unit Information page https://www.macomb.edu/human-resources/employment-information/bargaining-unit-information.html 01 Do you have an Associate Degree or higher? Yes No 02 Do you have one (1) or more years of related Human Resources experience in an office environment? Yes No Required Question Employer Macomb Community College Address 16000 Hall Rd Clinton Township, Michigan, 48038 Phone 586-445-7885 Website https://www.macomb.edu/human-resources/index.html