Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Legal and Corporate Affairs Coordinator
Job
Ushio America, Inc.
Remote
Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
48
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Legal and Corporate Affairs Coordinator at Ushio America, Inc. Legal and Corporate Affairs Coordinator at Ushio America, Inc. in Westminster, California Posted in 4 days ago.
Type:
full-timeJob Description:
Company Summary Ushio America, Inc., a subsidiary of Tokyo Stock Exchange-listed Ushio Inc., seeks a Legal and Corporate Affairs Coordinator to provide operational and administrative support across the company's legal, human resources, and corporate governance functions. This role reports directly to the Vice President, General Counsel, Corporate Secretary and Human Resources and serves as the primary point of coordination for legal operations, HR administration, compliance tracking, and corporate records management in a multi-state, international corporate environment. The ideal candidate is an exceptionally organized professional with strong written communication skills, meticulous attention to detail, and the ability to work semi-independently supporting a solo in-house legal department. This position offers broad exposure to corporate legal operations, cross-border coordination with a Japanese parent company and European affiliates, and meaningful ownership of key administrative systems and processes. Job Responsibilities Legal Operations (approximately 45%)- Administer the company's contract management system, including routing contracts for review and signature, tracking execution status, and maintaining the contract log.
- Manage the lifecycle of non-disclosure agreements, commercial contracts, vendor contracts, and intercompany agreements, including circulation of drafts, follow-up with counterparties, filing of executed copies, and flagging renewal and expiration dates.
- Prepare and file corporate formation and maintenance documents with the California Secretary of State and other applicable state authorities, including annual reports, statements of information, and registered agent updates.
- Support corporate governance administration, including collecting signatures on written consents and maintaining the corporate minute book.
- Coordinate commercial insurance program administration, including obtaining and maintaining certificates of insurance, organizing and maintaining policy documentation, and assisting with the collection of data required for annual policy renewals. HR Operations Support (approximately 15%)
- Provide administrative support to the HR function as needed.
- Support compliance with applicable U.S. federal, state, and local employment laws and employer mandates by coordinating related HR processes (e.g., required notices/postings, wage and hour recordkeeping support, and accommodations/interactive process tracking). Compliance Training Administration (approximately 15%)
- Own the full lifecycle of mandatory compliance training programs, including anti-harassment training (two-hour course for managers and supervisors; one-hour course for non-supervisory employees, per California law), workplace violence prevention, data privacy, and any parent company-mandated training.
- Accurately assign training to the correct employee populations based on classification, track completion status, send reminders for outstanding assignments, and escalate non-completions to appropriate managers.
- Maintain training completion records and documentation sufficient to demonstrate compliance in the event of an audit, regulatory inquiry, or litigation.
- Support J-SOX internal audit documentation tracking as directed. Records and Filing Systems Management (approximately 10%)
- Design, implement, and maintain the nomenclature and organizational structure of the company's legal and HR filing systems on the corporate server.
- Establish and enforce consistent naming conventions, folder structures, version control protocols, and document retention schedules in compliance with applicable federal and state record retention requirements. Special Projects and General Support (approximately 15%)
- Provide administrative and logistical support for corporate transactions, including maintaining closing checklists and coordinating document execution. Required Qualifications
- Minimum of 3-5 years of experience in corporate legal operations, HR administration, corporate governance support, or a closely related business operations role.
- Prior experience working in a corporate legal department, corporate secretary's office, or compliance function strongly preferred. Law firm experience alone is not sufficient.
- Exceptional written communication skills, including the ability to draft clear, grammatically precise, and professionally appropriate business correspondence and internal documents. Writing proficiency will be assessed during the interview process.
- Experience with multi-state corporate entity maintenance and Secretary of State filings.
- Proficiency with contract management platforms (e.g., PandaDoc, DocuSign, Concord).
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems. Preferred Qualifications
- Experience in a subsidiary of a foreign parent company, particularly Japanese or European multinational corporations.
- Japanese language ability (any level) is a significant plus.
- Experience with J-SOX compliance documentation or internal audit coordination.
- Experience coordinating with employer-of-record providers for international employees.
- Bachelor's degree in business administration, legal studies, human resources, or a related field preferred but not required if experience is commensurate.