Project Assistant

Location:

Hybrid (Oakland-based; onsite 1x/week)

Schedule:

Monday-Friday; may attend up to four in-person meetings per month with occasional evenings or weekends as needed Position Summary The Administrative & HR Coordinator plays a key role in supporting day-to-day people operations and organizational workflows across the Strategic Management Services (SMS) team and affiliated entities. This non-exempt, dual-function role blends administrative coordination with HR program support , ensuring smooth execution of internal processes, scheduling, documentation, and employee lifecycle activities. Working closely with the CHRO and cross-functional team members, this position provides essential operational structure that supports the organization's mission to center Black arts, culture, and economic empowerment in East Oakland. Team & Organizational Context This role supports SMS and collaborates across the organization's network of entities, providing consistent administrative and coordination support related to staffing, operations, meetings, and internal processes. Key Responsibilities Administrative & Operations Coordination Coordinate daily administrative workflows and operational processes for the SMS team Schedule, organize, and document team and cross-functional meetings, including agendas, notes, and follow-ups Support team-wide initiatives, events, and projects through logistics coordination, vendor communication, and materials tracking Maintain organized digital and physical records, including policies, procedures, and operational documentation Assist with invoice tracking, expense reporting, and basic budget monitoring Support reporting, workplans, internal trackers, and monthly documentation deliverables Liaise with internal team members to support role clarity, scheduling, and task coordination HR & People Operations Support Support recruitment logistics, including job posting coordination, interview scheduling, and candidate communication Coordinate onboarding and offboarding activities, ensuring paperwork, system access, and scheduling are completed accurately Enter, update, and maintain employee records in the HRIS with a focus on accuracy and consistency Track timecards, leave requests, and payroll-related inputs for submission and review Assist with benefits administration tasks by coordinating enrollment materials and employee inquiries Support the administration and tracking of the semi-annual performance review process Skills & Qualifications Required Bachelor's degree in Business Administration, Human Resources, or related field 2-4 years of experience in an administrative, coordinator, or HR support role Non profit preferred Paycom is a plus TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice.