Payroll/HR

Union Post Acute is a skilled nursing and rehabilitation facility with an excellent reputation located in Union, South Carolina , just a short distance from Spartanburg. We offer a truly home like environment for all residents, whether in the 40 bed assisted living or the 88 bed skilled rehab. Do you want to work in a friendly, professional, and supportive organization which is part of the largest skilled nursing facility group in South Carolina? Are you tired of the hustle and bustle of bigger cities and the challenges larger facilities can bring? Come see for yourself the small-town difference and what makes Union Post Acute a great place to work!

We're Hiring:

HR/Payroll Coordinator Join Our Nursing Home Team & Make a Difference Every Day! Are you organized, people-focused, detail-oriented, and ready to be part of a caring healthcare team? ❤️ We are looking for an energetic and dependable HR/Payroll Coordinator to help support our amazing staff and residents! This is a full-time opportunity with a supportive leadership team, excellent benefits, and the chance to grow your career in healthcare administration!

Salary:

$50,000-$60,000/year

Benefits Include:

✅ Medical, Dental & Vision Insurance ✅ 401(k) with Company Match ✅ Paid Time Off ✅ Supportive Team Environment ✅ Career Growth Opportunities What You'll Do As our HR/Payroll Coordinator, you'll play a key role in keeping our facility running smoothly while supporting employees from onboarding through payroll processing! HR & Administrative Responsibilities ✨ Assist the DSD/DON/Administrator with administering policies and implementing facility orientation ✨ Support organizational goals and values ✨ Assist with recruitment, onboarding, candidate screening, and scheduling interviews ✨ Coordinate and maintain employee orientation and in-service records ✨ Ensure compliance with HR laws, regulations, and reporting requirements ✨ Maintain employee records related to hiring, transfers, promotions, and terminations ✨ Administer employee benefits including health, dental, disability, PTO, and more ✨ Assist with workers' compensation and complex HR cases alongside leadership ✨ Advertise open positions and help attract top talent ✨ Promote excellent employee relations and maintain confidentiality ✨ Participate in facility surveys and compliance audits ✨ Help coordinate safety programs, fire drills, disaster drills, and employee health screenings ✨ Maintain strong communication with all departments, residents, families, and the public Payroll Responsibilities Manage workflow to ensure payroll is processed accurately and on time Process payroll changes including deductions, transfers, garnishments, and insurance updates Prepare payroll reports and reconcile payroll discrepancies Process manual checks and termination checks as needed Monitor PTO and sick leave accruals Complete employment verifications Maintain confidentiality of payroll information at all times Assist with payroll audits and compliance corrections ✅ What We're Looking For High School Diploma or equivalent required Two years of college preferred Minimum of 2 years administrative experience (HR experience preferred) Strong customer service and communication skills Excellent organization and multitasking abilities Computer literacy and office equipment knowledge required Ability to maintain confidentiality and work independently Team-oriented attitude with strong attention to detail Why Join Us? At our facility, you're more than just an employee — you're part of a family. We value teamwork, compassion, professionalism, and creating a positive environment for both our staff and residents. If you're looking for a rewarding career where your work truly matters, we'd love to meet you! Apply today and become part of something meaningful! General Purpose The primary purpose of your job position is to assist the DSD/DON/Administrator in Administering policies and implementing facility orientation. Essential Duties Supports organizational goals and values. Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Must uphold strict confidentiality, be team oriented and a results-oriented self-starter. Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility. Maintains Knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are complaint. Assists with recruitment and on-boarding of new employees. This will include candidate screening interviews and scheduling. Assist in data entry of required information Gathers information and prepares reports on various human resources topics as needed. Prepares or updates employment records related to hiring, transferring, promoting and terminating. Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Works with the Risk Manager as needed on complex HR/WC cases Ensure that in-services are scheduled timely and posted in designated areas. Maintain current records of orientation and in-service attendance for each employee. Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed. Document and/or coordinate all required Fire/Internal Disaster drills Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public. Promote and maintain good public relations on behalf of the facility. Advertise available positions for the facility, as requested. Provides information by answering questions and requests. Contributes to team effort by accomplishing related results as needed. Regular attendance and dependability. May assist with payroll duties. Participate in facility surveys. Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Other duties as assigned by the supervisor/DON/Administrator. Manage workflow to ensure all payroll transactions are processed accurately and timely. Process and monitor garnishment orders and other issues that impact payroll specifications. Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers. Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts. Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. Process manual checks. Prepare and process termination payroll checks in appropriate timeframes. Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker's compensation payments. Monitor sick and vacation accruals. Process and complete verification of employment. Prepare payroll allocations reports for the finance team. Reconcile payroll prior to transmission and validate and reports. Balances the payroll accounts by resolving payroll discrepancies. Provides payroll information by answering questions and requests. Maintains employee confidence and protects payroll operations by keeping information confidential. Contributes to team effort by accomplishing related results as needed. Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives. Regularly completing audits and completing corrections to ensure the facility is in compliance. Supervisory Requirements This position may have supervisor responsibilities for a HR Assistant Qualification Education and/or Experience High School Diploma or equivalent required; Two years of college education preferred. 2 years of administrative experience, preferably within an HR department is highly desirable. Strong interpersonal and customer service skills. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Must have knowledge of office machines and equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. Travel by auto or airline may be required. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information Note:

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at anytime. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.

The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.