HR Intern

The City of Germantown is an Equal Opportunity Employer committed to an alcohol/drug-free workplace and to providing equal opportunities regardless of race, sex, color, religion, national origin, age or disability.

ORGANIZATIONAL ACCOUNTABILITY

City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization's values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day. The expectation for senior leaders is to model The Germantown Way at all times for those they influence and interact with daily. Description

GENERAL SUMMARY

The Human Resource Intern performs administrative tasks and provides detail-oriented support to the Human Resources Department.

ORGANIZATIONAL ACCOUNTABILITY

City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization's values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day. As a mission-driven, values-centered organization, the expectation for City leaders is to model 'The Germantown Way' at all times for those they influence and interact with daily. Examples of Duties

ESSENTIAL JOB FUNCTIONS

: Scans, digitizes, and organizes physical HR files and documents into the electronic records system. Verifies scanned documents for legibility and completeness, re-scanning or flagging as needed. Labels and categorizes scanned files according to established naming conventions and retention policies. Responds to general HR inquiries and directs employees to appropriate resources. Conducts research on HR best practices and compile findings for the team. Supports compliance efforts by organizing and filing documentation accurately Supports new hire on boarding by preparing paperwork and orientation materials as needed. Coordinates and schedules interviews between candidates and hiring managers as needed.

OTHER JOB FUNCTIONS

: Performs related tasks as required. Qualifications

KNOWLEDGE, SKILLS AND ABILITIES

: Knowledge of standard office and administrative practices and procedures including business letter writing, records management, report preparation, and filing methods. Knowledge of correct English usage, including spelling, grammar, punctuation and vocabulary. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Requirements

EDUCATION AND EXPERIENCE

: Currently enrolled in a college or university program; preferred areas of study include Human Resources Management, Public Policy, Public Administration, Business Administration or a related field. or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions.

WORKING CONDITIONS

: Work takes place in a clean, pleasant, and comfortable office setting. On a continuous basis, sits at a desk for long periods of time in front of a computer screen. Uses telephone and computer keyboard on a daily basis.

FLEXIBLE WORK ELIGIBILITY

No Part time employees are not eligible for a full benefits package, but may have limited wellness benefits.