Human Resources Coordinator

Human Resources Coordinator Print Apply  Human Resources Coordinator Location Georgetown, Texas 78626 Job Type Staff - Full Time, Hourly, Regular Job Number 202600048 Division Finance & Administration Department Human Resources Opening Date 04/27/2026 Description Benefits

ABOUT US

Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences. At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.

POSITION OVERVIEW

Reporting to the Associate Vice President for Human Resources, the HR Coordinator serves as the first and primary point of contact for individuals engaging with the Human Resources office, providing timely assistance and resolving routine inquiries whenever possible. This role delivers comprehensive administrative, operational, and financial support across all HR functions and plays a critical role in ensuring accurate, efficient, and compliant Human Resources processes. The HR Coordinator is responsible for reviewing Personnel Action Request (PAR) forms for accuracy and processing them, coordinating closely with University administrative assistants and supervisors to ensure employee actions are completed accurately and on time. The position also provides administrative and financial support to the HR office and to all its members, including budget tracking, purchasing, invoice processing, resource coordination, filing, and scheduling meetings. The incumbent(s) maintains HR records, supports onboarding and offboarding processes, coordinates HR programs and events, manages HR system data entry, provides assistance with benefits administration, supports compliance and training initiatives, and provides backup support across HR operations to ensure continuity of service. DUTIES Front Office & Employee Support Welcome all visitors to the HR office in person, by phone, or via email; address routine inquiries using knowledge gained through experience and refer complex matters to appropriate HR professionals. Serve as a consistent point of contact for employees, supervisors, and campus partners regarding HR processes and procedures. Personnel Records & Data Management Create and maintain personnel files for new hires, file and update employee records in accordance with established protocols. Collect separation materials and process offboarding documentation; break down active files and maintain records for terminated employees in accordance with record retention guidelines. Monitor and track completion of employee exit tasks by all relevant parties using exiting employee Smartsheet, ensuring timely and accurate offboarding processes. Oversee records retention for all HR files. Maintain job description files and related documentation. Manage HR system data entry, ensuring accuracy and compliance. Administer paperwork and data entry associated with Student Employment. Employment & Compliance Support Ensure completion and compliance of Form I-9 employment eligibility verification, including timely processing, document review, E-Verify submissions, and proper record retention in accordance with federal requirements. Assist with onboarding and offboarding coordination. Maintain and update required employment posters to ensure compliance with federal, state, and local regulations. Performance Management & HR Programs Coordinate the annual staff Performance Evaluation process, including distributing instructions, tracking completion, and reporting status to supervisors and Vice Presidents. Coordinate the annual "Summer Fun-Days Off" (SFO) program, including updating promotional materials, FAQs, campus notices, and processing SFO loan paperwork. Administrative & Financial Support Track the HR operating budget monthly; process purchase requisitions and purchase orders and manage invoice payments. Process all incoming and outgoing mail for the department. Order and track supplies for the Human Resources department. Initiate help desk tickets and work orders to support uninterrupted daily operations. Assist with mass communications, including preparing materials, assembling packets, envelope stuffing, and coordinating mailings for the Human Resources department. Provide administrative support to all members of the HR office. Benefits Administration Assist with the administration of employee benefits programs, including health, retirement, and leave plans, ensuring accuracy and timely processing. Support employee benefits enrollment, changes, open enrollment, and inquiries, serving as a point of contact for basic benefits-related questions. Coordinate with benefits vendors to maintain records, process invoices, and ensure compliance with applicable policies and regulations. Events & Campus Engagement Plan and organize employee events, including Staff Years of Service Recognition, Mundy Awards, and Faculty/Staff Retirement events. Assist with HR coordination activities such as room scheduling and HR event planning. Initiate Pirate Cards for dependents as requested.

ADDITIONAL DUTIES

Administer employee training assignments, tracking, and reporting as needed, including: Assigning faculty and staff training modules through EIIA and Safe Colleges under direction. Generating monthly training completion and delinquency reports. Maintaining training platform records for new and separated employees. Supporting university-required safety training with the Safety Officer. Maintain staff Retiree List serv. Perform additional duties as assigned to support Human Resources functions and University objectives.

QUALIFICATIONS

High school diploma or equivalent. Five (5) years' office/clerical experience. Excellent spelling, grammar, punctuation, proofreading, and drafting skills. Familiarity with and willingness to learn web page maintenance using HTML, Google Sites and Content Management Systems (CMS) such as Live Whale. Ability to work both independently and as a member of a team. Ability to establish, maintain, and accurately file alphabetically and numerically. Ability to read, understand, and follow written and verbal instructions. Ability to use Microsoft products (Word, Excel, PowerPoint, Access) Excellent oral, written, and interpersonal communication skills. Commitment to providing outstanding customer service, including outstanding telephone etiquette and listening skills. Excellent organizational skills and the ability to handle multiple tasks with a keen attention to detail. Ability to work with constant interruptions. Ability to maintain composure and show excellent judgment under pressure. Possess the ability to apply tact, diplomacy, sensitivity, and confidentiality. Ability to coordinate and manage calendar schedules, travel arrangements, meeting arrangements, and other related activities. Ability to incorporate guidance and feedback to refine processes and deliver high-quality service. Willingness to adhere to the University's core values. Have knowledge, understanding, and acceptance of cultural differences and the diversity within the campus and community. Demonstrated professional manner with all internal and external University constituents. Ability to be flexible, adjust to fluctuating priorities, and produce reliable work product. Ability to attend work consistently and maintain a regular work schedule. Ability to work in a typical office environment with our without accommodations. Ability to sit for extended periods of time. Ability to reach, twist, bend, stoop, stand, kneel, handle, push/pull, and lift and carry up to twenty-five pounds. Ability to hear, see, and speak. Preferred qualifications Two years of college, Associate's degree or equivalent work experience. Five (5) years office/clerical experience in a Human Resources office. Experience working in a college/university environment. Excellent computer skills utilizing software such as Microsoft Word, Excel, Power Point, email software, and internet search engines. Excellent computer skills utilizing calendar scheduling and database management programs. Ability to quickly learn institutionally specific computer software such as Datatel. Possess interest in learning about the various Human Resources related duties.

ADDITIONAL INFORMATION

Starting hourly salary: $25.00 per hour. The final offer for the successful candidate will be commensurate with experience and may exceed the starting hourly wage. Southwestern University is an E-Verify employer. Southwestern University is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. If you need reasonable accommodation for any part of the employment process, please contact us by email at hr@southwestern.edu.

Jeanne Clery Statement:

Notice of Availability of Annual Security and Fire Safety Report— Southwestern University Annual Safety and Fire Report is available online at https://www.southwestern.edu/life-at-southwestern/safety-security/annual-security-reports/ containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 512-863-1435. Southwestern University offers a comprehensive benefits package, which includes health and welfare insurance (medical, dental, and vision), life and AD&D insurance, long-term disability coverage, generous contributions to a 403(b) retirement account, an Employee Assistance Program (EAP), various paid time-off programs (for staff positions), undergraduate tuition assistance for you and your dependents, access to athletic facilities, free parking, and discounted meal rates, along with other benefits designed to support your well-being and work-life balance. Employer Southwestern University Address 1001 E University Ave Georgetown, Texas, 78626 Phone 5128631435 Apply