HR Assistant

HR Assistant Patrick OConnor & Associates LP Houston, TX Job Details Full-time 16 hours ago Qualifications Microsoft Excel Microsoft Outlook High school diploma or

GED Typing Full Job Description Description:

Position Summary The HR Assistant provides administrative and operational support to the HR department and serves as a key liaison between HR and employees. This role assists with core HR functions, office operations, and payroll administration to help ensure a positive, organized, and compliant workplace environment. This is a 100% in-office position based at our Houston office. HR Responsibilities Support the recruiting process including candidate coordination, interview scheduling, pre-employment screening, and new hire onboarding and orientation. Assist with new hire surveys and collect feedback following the onboarding experience. Process employment verification requests as directed. Route HR-related mail and correspondence to the appropriate HR team member. Identify and escalate employee concerns or issues to HR in a timely manner. Coordinate and support employee engagement activities, recognition programs, and company events as directed. Communicate HR-related policies and procedures to employees and managers across departments. Maintain company-wide communications such as employee directories, announcement boards, and internal updates. Maintain employee records in HR systems, including updates, audits of active employee data, password reset support, and removal of termed employees. Assist with offboarding coordination and required notifications. Order employee business cards upon request and approval. Other HR duties as assigned. Payroll Support Assist with the semi-monthly payroll process including review and approval support. Coordinate paycheck distribution, including mailing when necessary. Respond to basic employee payroll inquiries and escalate complex matters to HR. Other payroll duties as assigned. Office Operations Maintain client-facing areas and conference rooms to uphold a professional office environment. Replenish and stock break areas and refreshments on a regular basis. Coordinate waste management, parcel pick-ups, and vendor access. Manage office task tracking systems and ensure timely follow-through on facility-related requests. Organize internal meetings and recognition events including logistics, supplies, agendas, and communications. Manage employee access credentials including building badges and security access. Submit and follow up on building maintenance and facility requests. Coordinate office moves and space transitions as needed. Assist with planning and execution of company-wide meetings and events. Perform general administrative duties including filing, copying, and correspondence. Provide coordination support for travel logistics related to visiting team members or sister company personnel. Other office duties as assigned.

Requirements:

This is a 100% in-office role High school diploma or equivalent required. 1+ year of experience in an HR, administrative, or office support role preferred. Type minimum 50 WPM Strong initiative, independent judgment, and eagerness to learn. Excellent verbal and written communication skills. High attention to detail and strong organizational skills. Ability to multitask and manage competing priorities in a fast-paced environment. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with HRIS or payroll systems a plus.