Human Resources Coordinator

Position Summary The Human Resources Coordinator provides entry-level clerical and administrative support to the Office of People & Culture. This role supports daily HR operations including data entry, employee record maintenance, onboarding coordination, and general administrative tasks. The position works closely with the HR Generalist to ensure accurate and timely processing of HR transactions while maintaining confidentiality and professionalism. This role is ideal for an individual beginning a career in Human Resources who is detail-oriented, organized, and eager to learn HR processes in a fast-paced environment. Key Responsibilities Administrative & Clerical Support Maintain and update employee records in the Human Resources Information System (HRIS) (e.g., Paycom or equivalent) Perform data entry for personnel actions, status changes, and employee information updates Assist with filing, scanning, and organizing HR documents (both electronic and physical) Prepare routine HR correspondence, reports, and forms Onboarding & Employee Support Assist with new hire onboarding processes, including collecting required documentation Coordinate onboarding schedules and communicate with new hires regarding next steps Support employee inquiries by providing basic HR information and directing questions appropriately Ensure completion and tracking of required onboarding documentation Payroll & Compliance Support Assist in reviewing timesheets and supporting payroll preparation processes Help maintain compliance with HR policies and procedures Support audit preparation by organizing and retrieving employee records Recruitment Support Assist with posting job openings and tracking applicants Coordinate interview scheduling and candidate communications Maintain applicant tracking records and documentation General Office Support Provide front-line customer service for the HR office (in person, email, and phone) Support HR projects and initiatives as assigned Perform other administrative duties as needed to support the HR team Qualifications Minimum Requirements High school diploma or equivalent required 0-2 years of administrative or clerical experience (HR experience preferred but not required) Basic proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and organizational skills Ability to handle sensitive and confidential information with discretion Strong written and verbal communication skills Preferred Qualifications Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (in progress or completed) Familiarity with HRIS systems (e.g., Paycom or similar) Prior experience in a customer service or office support role Key Competencies Attention to Detail Confidentiality & Integrity Organization & Time Management Customer Service Orientation Communication Skills Willingness to Learn Working Conditions Office environment with standard business hours May require occasional extended hours during peak HR cycles (e.g., onboarding, payroll deadlines) Why This Role Matters The Human Resources Coordinator plays a critical role in supporting the employee experience by ensuring HR processes run smoothly, accurately, and efficiently. This position serves as a foundational step in developing a career in Human Resources.