Onboarding Coordinator

GENERAL SUMMARY

The Onboarding Coordinator is responsible for ensuring effective, efficient, and accurate onboarding for all employees. This position also leads all employment-screening activities. This role interacts with all levels of staff and has exposure to sensitive human resources information necessitating the use of tact, diplomacy, discretion and judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides first hand support and organization of the day-to-day operations for all on-boarding processes. Ensures adherence to company policies, accreditation guidelines, and state and federal government requirements. Reviews current and drafts new processes, procedures, and policies related to onboarding; identifies potential risk, improvements, and efficiencies and brings suggestions to Manager for review. Responsible for the processing of various compliance screenings such as driving records, background checks, Office of Inspector General reports for new hires when hired, new hire health screen clearances; I-9 reporting/tracking using E-Verify. Manages all talent management systems' files; auditing and purging per policy and state and federal government requirements. Performs diverse Onboarding support, including providing metrics for functional areas. Updates and maintains personnel systems with personnel data; ensures the accuracy of all data entered in systems. Assists in training new recruiting and talent management staff on onboarding procedures and requirements. Performs other duties as assigned.

LICENSES AND/OR CERTIFICATIONS

None required.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor's degree in human resources, business, or related field preferred; or experience equivalent. Minimum of two years' onboarding or HR data entry experience. Expert in using applicant tracking systems. Proficient in MS Office. Knowledge of Human Resources law related to recruiting, and on-boarding, including staying informed of HR topics that may affect employment law in the future. Demonstrates the ability to fully understand and improve the on-boarding process. Ability to work effectively in a culturally diverse team environment with all levels of staff and ability to maintain excellent work relationships with staff, candidates, and subcontractors. Excellent written and oral communication, interpersonal, and organizational skills. Demonstrates the ability to work in a fast paced environment responding to unpredictable changing situations and needs with sound judgment and excellent customer relations skills. Must have the ability to handle multiple tasks and projects at once.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, temperature and the like.

PHYSICAL REQUIREMENTS

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