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Human Resources Assistant
Job
Jay Bee Companies
Ellenboro, WV (In Person)
Full-Time
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Job Description
Job Summary The Human Resources Administrator supports the day-to-day operations of the Human Resources department by assisting with onboarding, employee records administration, payroll coordination, benefits support, and general HR processes. This role also provides administrative support to the office, including answering phones, performing basic office functions, and assisting with operational tasks as directed by the Office Manager. This position serves as a key point of contact for employees and visitors, helping ensure a positive experience through responsive support, organization, and attention to detail.
The ideal candidate is highly organized, professional, detail-oriented, and eager to grow within both the HR and office administration fields. Essential Job Functions HR Administration Assist with onboarding and offboarding activities, including new hire paperwork, orientation scheduling, and system setup. Maintain accurate employee records and ensure HR systems are updated timely and accurately. Respond to employee questions regarding HR policies, procedures, payroll, and benefits. Assist with preparing employment-related documents, including offer letters, status changes, and other personnel documentation. Support recruitment efforts by coordinating interviews, posting job openings, and communicating with candidates. Office Administration Perform basic office functions as directed by the Office Manager, including filing, copying, supply management, and general office upkeep. Answer and route incoming phone calls in a professional and courteous manner, taking messages and directing inquiries to the appropriate personnel. Greet visitors and provide a welcoming front-office presence. Assist with operational tasks as directed by the Office Manager, including coordinating deliveries, maintaining office equipment, and supporting day-to-day office needs. Support scheduling, correspondence, and other administrative functions as assigned. Payroll & Timekeeping Support Assist with payroll processing activities, including reviewing timesheets, tracking PTO, and auditing payroll-related data for accuracy. Coordinate with payroll providers and HR leadership to resolve payroll discrepancies. Support maintenance of employee tax forms, direct deposit information, and payroll records. Benefits Administration Support Assist employees with benefit enrollment changes and general benefits questions. Support open enrollment activities and distribution of employee communications. Coordinate benefit documentation and maintain organized records for audits and compliance purposes. Compliance & Recordkeeping Maintain employee files and HR documentation in accordance with company policies and legal requirements. Support HR compliance activities, including tracking required training, licenses, certifications, and policy acknowledgements. Assist with preparing reports and audits related to HR and payroll records. Employee Support Serve as a professional and approachable resource for employee inquiries. Help support employee engagement initiatives, recognition efforts, and company events. Maintain confidentiality when handling sensitive employee and company information. Other Duties Assist with special HR projects and process improvement initiatives as assigned. Provide administrative support to the HR team and leadership as needed. Other duties, as assigned Qualifications Associate or bachelor's degree in human resources, Business Administration, or related field preferred. 1-3 years of administrative, HR, payroll, or office support experience preferred. Prior experience with HRIS or payroll systems is a plus. SHRM-CP, PHR, or HR certification coursework is a plus, but not required. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information professionally. Strong customer service mindset and interpersonal skills. Proficiency with Microsoft Office Suite and ability to learn HRIS/payroll systems quickly. Ability to prioritize tasks and manage multiple deadlines effectively. Physical Requirements & Work Conditions Prolonged periods of sitting at a desk and working on a computer. Ability to occasionally lift up to 15 pounds. An Equal Opportunity Employer Jay-Bee Oil & Gas is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
The ideal candidate is highly organized, professional, detail-oriented, and eager to grow within both the HR and office administration fields. Essential Job Functions HR Administration Assist with onboarding and offboarding activities, including new hire paperwork, orientation scheduling, and system setup. Maintain accurate employee records and ensure HR systems are updated timely and accurately. Respond to employee questions regarding HR policies, procedures, payroll, and benefits. Assist with preparing employment-related documents, including offer letters, status changes, and other personnel documentation. Support recruitment efforts by coordinating interviews, posting job openings, and communicating with candidates. Office Administration Perform basic office functions as directed by the Office Manager, including filing, copying, supply management, and general office upkeep. Answer and route incoming phone calls in a professional and courteous manner, taking messages and directing inquiries to the appropriate personnel. Greet visitors and provide a welcoming front-office presence. Assist with operational tasks as directed by the Office Manager, including coordinating deliveries, maintaining office equipment, and supporting day-to-day office needs. Support scheduling, correspondence, and other administrative functions as assigned. Payroll & Timekeeping Support Assist with payroll processing activities, including reviewing timesheets, tracking PTO, and auditing payroll-related data for accuracy. Coordinate with payroll providers and HR leadership to resolve payroll discrepancies. Support maintenance of employee tax forms, direct deposit information, and payroll records. Benefits Administration Support Assist employees with benefit enrollment changes and general benefits questions. Support open enrollment activities and distribution of employee communications. Coordinate benefit documentation and maintain organized records for audits and compliance purposes. Compliance & Recordkeeping Maintain employee files and HR documentation in accordance with company policies and legal requirements. Support HR compliance activities, including tracking required training, licenses, certifications, and policy acknowledgements. Assist with preparing reports and audits related to HR and payroll records. Employee Support Serve as a professional and approachable resource for employee inquiries. Help support employee engagement initiatives, recognition efforts, and company events. Maintain confidentiality when handling sensitive employee and company information. Other Duties Assist with special HR projects and process improvement initiatives as assigned. Provide administrative support to the HR team and leadership as needed. Other duties, as assigned Qualifications Associate or bachelor's degree in human resources, Business Administration, or related field preferred. 1-3 years of administrative, HR, payroll, or office support experience preferred. Prior experience with HRIS or payroll systems is a plus. SHRM-CP, PHR, or HR certification coursework is a plus, but not required. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information professionally. Strong customer service mindset and interpersonal skills. Proficiency with Microsoft Office Suite and ability to learn HRIS/payroll systems quickly. Ability to prioritize tasks and manage multiple deadlines effectively. Physical Requirements & Work Conditions Prolonged periods of sitting at a desk and working on a computer. Ability to occasionally lift up to 15 pounds. An Equal Opportunity Employer Jay-Bee Oil & Gas is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.