Director of Human Resources

Providence Health Care, Inc.

Job Description Job Title:

Human Resources Director OSHA Class:

3

Department:

Human Resources Pay Level:

E6 Reports to:

Administrator FLSA Status:

Exempt Prepared by:

Administrator Prepared Date:

December 2025

Approved By:

President/CEO Approved Date:

December 2025

SUMMARY:

Responsible for providing human resource services for entire Providence Health Care operations This administrative level position involves administering human resources policies, programs and practices, including planning, organizing, developing, implementing, coordinating and directing. Responsible for organization compliance with federal and state legislation in the area of human resources, payroll and the Occupational Safety and Health Administration (OSHA).

AREAS OF RESPONSIBILITY A.

Develops and administers an effective staff recruitment and retention program. 1.

Recruiting:

a. Prepares job postings b. Place ads in appropriate media (newspaper, websites, professional journals, colleges and universities, etc.) to maximize applicant pool contacts made with other organizations c. Tracking and maintaining recruitment budget. 2. Interviewing a. Screens resumes and applications b. Interviews qualified candidates for various professional and skilled positions c. Routes to department director for subsequent interview. d. Assures that interviews are conducted within guidelines of federal and state law. e. Assists department director in selecting the right candidate. f. Makes all job offers. 3.

Orientation:

a. Conducts expansive orientation program for new staff members, providing history of the Sisters of Providence and the mission statement of the Congregation, PHC policies and procedures, introduction of staff, etc. b. Assists in the completion of new staff paperwork B. Job Descriptions 1. Directs the development and maintenance of organizational job descriptions, assuring that all federal and state requirements are met, 2. Writes job descriptions for newly created positions. 3. Reviews job descriptions on a regular basis and assures that master job description manual is maintained. C.

Personnel Files:

1. Responsible for proper maintenance, record-keeping and content assuring that all files meet federal and state requirements a. application b. signed receipt of staff handbook, code of conduct, non-discrimination policy c. performance reviews d. Written commendations and disciplinary action forms e. Copies of professional licenses and certification(s) applicable to the job f. Payroll changes (dates and reasons) g. Payroll tracking form h. Record of training sessions i. Record of departmental in-services and training programs attended j. Reference letters k. Emergency contact information l. Information pertinent to benefits D. Legal Counsel - Consults with legal counsel as appropriate, and/or as directed E. Facilitate an employer-employee relationship that is in keeping with the justice of the Providence Health Care mission statement. 1.

Personnel Policies:

Proposes, recommends, publishes, trains staff, and interprets personnel policies. 2.

Department Directors/Supervisors:

Provides objectivity when a department director or supervisor seeks advice as to the disciplining of a staff member. 3.

Staff:

Available to any staff member who requests a meeting to discuss treatment relative to his/her employment. 4.

Image:

Acts as a role model within and outside of Providence Health Care 5.

Terminations:

When a department director determines that terminating a staff member is necessary, the Director of Human Resources is consulted and reviews the documentation to ensure that the individual has been treated justly, that there is just cause for the termination and that documentation is complete. The Director of Human Resources sits in all terminations conducted in-house and ensures that the process is in compliance with federal and state law as they relate to terminating staff. 6.

Activities:

Responsible for the oversight of the annual staff recognition and service award program. 7. Works diligently to provide activities for all staff to build connectedness, e.g.: mission orientation, staff tours, staff appreciation socials, Christmas and other holiday activities. 8. Serves as a member of the Staff Development Committee, Corporate Compliance Committee, Safety Committee and Executive Staff. F. To make recommendations regarding the Providence Health Care compensation and benefit program 1. Periodic job evaluation program and market survey 2. Annual review of wages and benefits 3. Meeting with department directors and staff to explain the wage and benefit program 4. Communicates benefits to staff. G. To be aware of training and development in-services for directors, supervisors and staff and to communicate these programs to appropriate persons. H. To present management training programs to directors and other management staff. I. To provide training to management staff as the federal and state laws may dictate in the areas of workplace policies and procedures. J. To direct the initial and ongoing safety training to all staff as directed under federal and state OSHA law. K. To direct ongoing departmental safety investigations and audits as scheduled. L. To maintain proper records as required by OSHA. M. To escort an onsite OSHA officer, should one arrive on the premises. N. To monitor workers' compensation claims and oversee the work between staff and insurance carrier. O. To meet annually with local workers' compensation insurance agent to review prior year claims. P. To develop, recommend and implement human resources policies and procedures, including regular review and revision of the staff handbook. Q. To prepare and monitor departmental budget and organizational benefits budget. R. To attend meetings, seminars, conferences and other workshops pertinent to role, including OSHA related meetings, seminars and conferences as well. S. To meet regularly with Administrator to keep informed of all issues and projects in Human Resources. T. To oversee and maintain the staff schedule ensure appropriate staffing levels at all times. U. To perform all other related functions or duties as assigned.

SUPERVISORY RESPONSIBILITIES

Supervises Staff Scheduler

EDUCATION 1.

Preferred - B.S. in HR Management, HR Development, Business Management. 2. 3-5 years' experience in Human Resources & Health Care preferred.

PHYSICAL DEMANDS 1.

Physical a. Will need to be able to stand and sit for extended periods of time, bend, twist and reach to the floor. b. Must be able to clearly speak at a volume adaptable to the hearing impaired. c. Lifts and carries equipment weighing 25 pounds. 2. Sensory a. Must be able to hear normal volume sounds and voice patterns with constant background noise. b. Must be able to receive and follow verbal and written instruction. c. Must be able to respond to audible emergency signals, alarms, and telephones. d. Must be able to read regular/small size print in multiple colors. 3. Cognitive a. Must be able to remember multiple assignments over an extended period of time. b. Be able to remember data derived from documents, review, specific requests, ideas and concepts and relate them as necessary. c. Must be able to concentrate on details during constant interruptions.

WORK ENVIRONMENT

Works primarily indoors in a climate controlled setting.

EMERGENCY SITUATIONS

In the event of an emergency, employee must be physically able to assist in resident evacuations and life support procedures. I have read and understand the job description for Human Resources Director Employee Signature / Date