Human Resources Manager

Hay Runner | Portland - Bath -

Rockport, ME Position Overview:

Hay Runner is seeking a highly organized and proactive Human Resources Manager to oversee core administrative, HR, and operational systems that keep our business running smoothly and positions Hay Runner for growth. This role is central to supporting our team, maintaining compliance, managing vendor relationships, and ensuring seamless day-to-day operations across our Portland, Bath and Rockport locations. You'll serve as a key connector across teams: supporting leadership, project managers, and field staff while owning critical systems related to HR, Payroll, IT coordination, insurance, and office operations.

Key Responsibilities:

HR, Benefits & Compliance Payroll Administer employee benefits and insurance programs, including enrollments, changes, and audits Maintain compliance with safety programs, workers' compensation, and insurance requirements Manage employee relations, performance processes, and documentation (PIPs, reviews, etc.) Coordinate with insurance partners and support audit preparation Track and maintain benefits and compliance records Operations & Administrative Management Oversee daily office operations, supplies, and facilities coordination Support project managers and team members with administrative needs Maintain business filings and operational documentation Assist with fleet coordination (registrations, maintenance tracking) Act as a liaison between Portland, Bath and Rockport teams IT & Systems Coordination Serve as primary point of contact for IT vendors and support Coordinate system transitions (Google Drive, Buildertrend, etc.) Manage software licenses and user access across platforms Support device audits and infrastructure updates Vendor & Purchasing Management Maintain vendor accounts and purchasing permissions Manage relationships with key vendors and service providers Track certificates of insurance (COIs) and vendor compliance Office & Team Support Manage shared office systems (voicemail, alarms, supplies) Support company culture and team engagement Assist with incoming communications and operational troubleshooting Qualifications 3-7+ years experience in operations, HR, or office management (construction or trades experience a plus) Strong organizational and systems management skills Experience with HR administration, benefits, and compliance Comfortable managing vendors, software systems, and cross-functional workflows Excellent communication and problem-solving abilities Ability to balance strategic initiatives with day-to-day execution

Compensation & Benefits Hourly Rate:

$30 - $40 per hour (based on experience) Health insurance & benefits administration support Paid time off and holidays Opportunities for growth within a growing company Collaborative, team-oriented work environment

Pay:

$30.00 - $40.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance Application Question(s): Do you have experience ensuring HR compliance with state and federal employment laws?

Experience:

Human resources: 3 years (Required) employee benefits management: 3 years (Required)

Work Location:

In person