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Job Description
Human Resources Manager (HRIS and Records Management) City of St. Louis•3.2 St. Louis, MO Job Details Full-time $89,414•$134,108 a year 19 hours ago Qualifications Statistics Computer operation Managing human resources teams Team leadership Copy machines Basic math Fax machines Overseeing payroll Employment law in talent management Descriptive analytics Faxing Data-driven decision making
Full Job Description Description Salary:
$89,414•$134,108
Position Grade:
221
M Department:
Personnel Job Type:
Full-Time (Permanent)
Examination Number:
EX1671
Location:
Downtown•St. Louis, MO This position is responsible for planning, organizing, directing, and controlling the daily activities of the Department of Personnel's Human Resources Information System (HRIS) and Records Management section, as well as supervising subordinate staff.
Essential Functions and Responsibilities:
Plans, organizes, coordinates, and controls the work unit's operations/programs to establish operational priorities, coordinate these operations with other functions within the agency, and ensure program objectives and standards are established, attained and congruent with overall goals. Functions as the primary Custodian of Records for the Department of Personnel (excluding the Civil Service Commission, Employee Benefits Section and Employees Retirement System). Determines and requests/submits staff, material, and equipment needs for managed operations/programs. Contributes to the formulation and justification of budgetary requests for the HRIS and Records Management Section. Determines performance evaluation standards and procedures to provide information to subordinate staff on individual work performance expectations to ensure complete and objective appraisal of subordinates' performance. Serves as the first rater for working test period, annual, and interim ratings. Develops and directs the implementation of operational plans pertinent to managed operations/programs to ensure the establishment of appropriate goals and the development of action steps to achieve these goals. Develops and recommends new and revised statutes, rules, policies, and procedures to respond to changes in operational/program needs, objectives, and priorities and to improve the effectiveness of managed operations/programs as needed. Manages the day-to-day operation of the Human Resources Information Systems (HRIS) and Records Management Section; manages a team of assigned staff and reports to the assigned Deputy Director of Personnel. Designs an efficient workflow process for the HRIS area, including establishing protocols for requesting changes to employee records. Assists ITSA (Information Technology Services Agency) with ensuring all HR-related systems are compliant with data protection laws. Partners with ITSA to perform regular assessments and improvements to HRIS. Oversees yearly and quarterly audits and ensures they are conducted promptly and comprehensively. Prepares final audit summaries and reports. Oversees generation of reports and analytics based on HR data to support decision-making. Oversees the implementation of new HRIS modules or system upgrades. Ensures adherence to data privacy regulations and City policies regarding employee information. Monitors system compliance with labor laws and reporting requirements. Monitors email account and supervises staff responses to department requests for help. Monitors Solarwinds tickets/tasks for all HRIS and system-related issues. Supervises the processing of secondary team data modification requests and ensures that overall maintenance is completed in a timely manner. Coordinates completion of validation testing on data sets. Performs other duties as assigned.
Knowledge, Skills and Abilities:
Data Utilization:
Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and overseeing the execution of these decisions.
Human Interaction:
Requires the ability to manage and direct a group of employees, including the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations. Oversees and controls employee discipline, selection and allocation, and planning of human resources.
Equipment, Machinery, Tools and Materials Use:
Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier.
Verbal Aptitude:
Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as human resource policies, employment law, union contracts, grievances, classification studies, compensation plans, worker safety reports, employment law, employee examination programs, ordinances, statutes, procedures, guidelines and non-routine correspondence.
Mathematical Aptitude:
Requires the ability to perform addition, subtraction, multiplication and division; calculate percentage and decimals; interpret and develop descriptive statistics.
Functional Reasoning:
Requires the ability to apply principles of logical or synthesis functions involving planning and directing of interrelated activities or multiple departments. Ability to deal with several concrete and abstract variables in working out approaches to major problems.
Situational Reasoning:
Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.
Environmental Factors:
Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
Physical Requirements:
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five (5) to ten (10) pounds, such as office supplies. Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements:
Requires the ability to recognize and identify similarities or differences between characteristics of shapes and sounds to communicate with others and clearly distinguish objects. Qualifications A Bachelor's degree in Human Resources, Business or Public Administration, or a directly related field; plus five years of professional Human Resources experience in payroll processing and data management. OR an equivalent combination of education, training, and experience. Qualifying experience must include at least two years supporting Oracle/HCM (Human Capital Management) or similar ERP (Enterprise Resource Planning) systems.
Preferences:
Oracle/HCM experience is highly preferred.
Scoring Components and Their Weights Experience and Training:
100% May be Subject to:
Background Investigation:
Pass/Fail Medical Examination:
Pass/Fail Documentation of Academic Credentials must be Submitted Upon Request When completing the Employment History and the Educational/Training History sections of the Employment Application, please be as thorough as possible when describing your education, training and experience relating to this position. Applicants will only receive credit for their experience, training and education as shown on the application. Resumes will not be accepted as a substitute to a fully completed application. Incomplete applications will not be considered. Veterans Preference Points To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in their discretion, accept alternate documentation. City Residence Preference Points City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points. City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points. Accommodations If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, they should reach out to the Office on the Disabled with contact information. This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent.
