Bookkeeper Payroll/HR Coordinator

Job DescriptionJob Description Construction company seeking a reliable, detail-oriented Bookkeeper Payroll/HR Coordinator for accounting, payroll, HR, and general office operations. This role is hands-on and requires strong transactional bookkeeping skills, payroll understanding, and attention to detail in a job cost environment. Key Responsibilities Bookkeeping & Accounting Maintain the general ledger and perform monthly bank, credit card, and loan reconciliations Process accounts payable: code invoices to jobs/cost codes, obtain approvals, schedule and run payments Manage accounts receivable: progress billings, AIA pay applications, lien waivers, collections follow-up Maintain accurate job costing across all active projects and flag budget variances to project managers Track and reconcile subcontractor compliance documents (W-9s, COIs, lien releases) and prepare year-end 1099s Prepare monthly financial reports (P&L, balance sheet, WIP schedule, job cost reports) for ownership Assist with month-end close, year-end close, and the annual CPA/audit/tax package File and remit sales/use tax as applicable Payroll Process weekly payroll for field and office employees, including multi-state and multi-job allocations Prepare and submit certified payroll reports (WH-347 / state equivalents) for prevailing wage and Davis-Bacon jobs (when necessary) Track time entries, PTO, resolve discrepancies with supervisors Manage payroll tax filings, garnishments, child support orders, and union/fringe benefit reporting (if applicable) HR Coordination Manage the full new-hire process: offer letters, I-9, W-4, direct deposit, E-Verify, handbook acknowledgment, drug screens Maintain personnel files and ensure compliance with federal, state, and local employment law Administer benefits enrollment, changes, and terminations (health, dental, vision, 401(k)) Track required certifications and training (OSHA 10/30, CDL, first aid, equipment certs) and notify supervisors of expirations Process terminations, final pay, COBRA notices, and unemployment claim responses Be the first point of contact for employee questions on pay, benefits, PTO, and policies Support safety/incident reporting and workers' comp claims Required Qualifications 3+ years of full-charge bookkeeping experience 2+ years of payroll processing experience Working knowledge of GAAP and standard accounting practices Proficiency in ERP/Accounting/software Strong Excel and communication skills High level of accuracy, discretion, and the ability to handle confidential information Excellent organizational and time-management skills with the ability to juggle competing deadlines Preferred Qualifications Construction or trades industry experience Familiarity with AIA billing (G702/G703), lien waivers, and subcontractor compliance Experience with job costing and WIP reporting Knowledge of state employment law and multi-state payroll Associate's or bachelor's degree in accounting, Finance, Business, or related field What We Offer Competitive pay based on experience Health, dental, and vision insurance Simple IRA with company match Paid time off and paid holidays Stable, growing company with a supportive team