Human Resources Specialist 100790

Pensacola

• Main Campus, Florida, United States Human Resources Professional Staff Full-time Closing on: May 17 2026 POSITION DETAILS Employment based visa sponsorship will NOT be considered for this position.

Position Number:

100790

Classification Title:

Human Resources Specialist Working Title:

Senior Human Resources Specialist Department:

Human Resources FLSA Status:

Exempt Salary Range:

$50,000

• $53,000

Pay Basis:

Annually

POSITION OVERVIEW JOB SUMMARY

Administers and communicates State of Florida/University of West Florida benefits and services for state group health and life insurance; dental plans; disability insurance; supplemental insurance (hospital income, cancer, vision); retirement plans, tax sheltered annuities; state tax deferred compensation plans; and long term care. Documents, updates, and corrects insurance premiums, personal data into the People First Benefits database and Banner HRIS, and files associated documents. Daily and ongoing contact with People First, and UWF Payroll office in resolving underpayments, overages, and discrepancies with premiums. Acts as a liaison between insurance companies and agents troubleshooting employee issues to insure continuity of services. This position is also responsible for benefits transition for employees separating from the University.

MINIMUM QUALIFICATIONS

A bachelors degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience

POSITION QUALIFICATIONS

Knowledge of benefit enrollment/cancellation protocols and experience utilizing a benefit management software and HRIS. Familiarity and understanding of Human Resources operations and policies, confidentiality, record keeping, insurances, annuities, retirement plans and options. Deep understanding of federal and state regulations, including ERISA, COBRA, FMLA, ADA, and HIPAA. Ability to interpret benefits data and communicate complex benefit information into plan English for employees. Attention to detail to maintain high accuracy in data entry and benefit enrollments. Strong computer skills are a must. Problem solving skills and an ability to research complicated issues are essential to success.

PREFERRED QUALIFICATIONS

Strong organizational abilities to enable planning for and implementation of a variety of benefits functions, as well as ability to multi-task and work well under pressure in a team oriented environment. Strong computer skills in MS Office applications such as Word, Excel, Access, PowerPoint, Internet Explorer; experience developing forms in Adobe Acrobat; experience using a Human Resources Information System (HRIS), preferably Ellucian Banner. Experience providing training and benefits orientation. Knowledge of benefits legislation and related laws. Prefer candidate with demonstrated ability to complete work assignments with a high degree of accuracy while maintaining a professional attitude towards quality customer service. Preferred candidate will have demonstrated that they are adept at public speaking. Preferred candidates will have demonstrated ability to design and deliver informational workshops for groups from 5-100 employees. A clear understanding of benefits transition for employees separating from the University in a non-retirement capacity.

ESSENTIAL FUNCTIONS/JOB DUTIES

40%•

Benefits Enrollments:

Administers and communicates State of Florida/University of West Florida benefits and retirement plans and services for state group health and life insurance; dental plans; disability insurance; supplemental insurance (hospital income, cancer, intensive care, and accident). Ensures that employees are enrolled correctly into their selected plan. Works with the various plan agents to ensure proper enrollment is completed for employees.

• (Essential) 20%
• Separation Meetings with

Employees:

Coordinates meetings with employees who are separating with the University. Discuss the separating employees benefits for transition purposes. Ensures that the separating employee understands communication/documents necessary for benefits transition.

• (Essential) 25%
• Documentation/record keeping: Documents, updates, corrects insurance premiums, enters personal data into the State of Florida People First Benefits database and Banner HRIS data systems and files. Daily and ongoing contact with Division of State Group Insurance, and UWF payroll/comptrollers office.
• (Essential) 10%

• New Employee Orientation and Open Enrollment:

  Schedules New Employee Orientation for the calendar year and provides an agenda to presenters. Conducts and assists with New Employee Orientation, Open Enrollment and Retirement workshops to communicate programs of choice and information. Coordinates changes made during open enrollment with People First Benefits database and HRIS.
• (Essential) 5%
• Other duties or special projects as assigned by supervisor.
• (Essential)

PHYSICAL DEMANDS

Physical Requirements:

Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.

Impact of Deadlines:

Externally imposed deadlines set and revised beyond one's control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.

Standing:

Daily Walking:

Daily Sitting:

Daily Reaching with hands and arms: Daily Climbing or balancing:

Occasionally Stooping:

Occasionally Use of hands to handle objects: Daily Lifting up to 10lbs: Daily Lifting up to 25lbs: Occasionally Lifting over 25lbs: Occasionally Talking as express or exchange of ideas verbally: Daily Hearing as perceive sound by ear: Daily Vision as distinguish colors & depth: Daily Special Requirements or Considerations of the

Job:

This position requires a criminal background screening. This position requires fingerprinting. This position is eligible for veterans' preference. Special Instructions to

Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu . Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu. This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies:

1

Work Hours:

8:00am

• 5:00pm

FTE:

1.0

Closing Date:

05/17/2026