Job Description
The Human Resources Specialist is responsible for providing comprehensive administrative support to the Vice President Human Resources Officer. This includes documenting staff changes, performance reports, and communications. The role involves scheduling onboarding tasks, processing payroll updates, managing communications for the Human Resources department, answering employee questions, assisting in interviewing for various positions, paying invoices, balancing the payroll general ledger, and administering the employee review process.
Duties and Responsibilities:
Maintain the UKG employee Human Resource Management database and ensure all records are up-to-date and accurate. Compile and present Human Resources reports and presentations for management review. Track employee attendance and FMLA leaves, ensuring compliance with company policies and legal requirements. Ensure vendor invoices are paid in a timely manner. This includes verifying invoice details, coordinating with vendors, and processing payments to avoid any delays. Address employee inquiries regarding Human Resources-related issues and provide guidance on policies and procedures. Answer employee questions and solve work-related challenges by providing accurate information, offering solutions, and partnering with Officers when necessary to ensure issues are resolved effectively and efficiently. This includes understanding and explaining company policies, benefits, and procedures, assisting with conflict resolution, and providing support for personal and professional development. Create and manage job postings on various platforms, shortlist candidates, and schedule job interviews. Perform preliminary interviews for various positions and assist in the selection process. Make hiring decisions and recommendations for certain entry level positions. Write detailed offer letters to candidates, including all relevant information for the position. Perform background checks and credit checks for perspective candidates. Organize and facilitate orientation sessions for new employees to ensure a smooth onboarding process. Develop orientation materials, communicate with new employees, coordinate with department heads, prepare onboarding schedules, lead training sessions, track progress, collect feedback, provide ongoing support, ensure compliance, and maintain records. Collaborate with the Training Department to ensure a successful onboarding process by coordinating orientation sessions, sharing relevant materials, and providing continuous support to new employees. Perform payroll processing, including calculating wages, deductions, and ensuring timely payment to employees. Oversee changes to employee benefits, including health, vision, dental insurance, long/short term disability, profit sharing, and retirement plans. Maintain and balance the payroll general ledger, ensuring all entries are accurate and reconciled. Perform duties related to bank profit sharing, including calculating and distributing profit-sharing payments to eligible employees. Ensure all reporting and communication related to profit sharing are completed accurately and timely. This includes preparing detailed reports, distributing relevant information to employees, and coordinating with other departments and employees to ensure all aspects of profit sharing are effectively communicated and understood. Support the Vice President Human Resources Officer in developing and implementing Human Resources policies, hiring strategies, and salary administration processes. Administer the employee review process, including scheduling reviews, preparing review materials, and tracking review outcomes. Participate in employee reviews with employees and officers, providing support and ensuring the process is conducted fairly and effectively. All other duties as assigned. Prior Human Resources or Banking experience. Excellent computer skills. Required Skills:
Effective communication skills to effectively interact with employees and candidates, providing clear and concise information. Ability to quickly resolve people's problems and provide accurate information. Excellent organizational skills and diligence. Ability to oversee sensitive information with confidentiality. Blackhawk Bank & Trust is a locally owned financial institution with 17 Quad City area locations. If you are looking to join a bank with deep roots in the Quad Cities, this is the opportunity for you! With assets over 1.5 billion, we are confident we can provide you an environment of great opportunities to succeed. We offer a competitive wage & benefit package that includes, paid vacation, paid holidays, life insurance, medical insurance, and a generous profit-sharing retirement plan. EOE/Minorities/Females/Vet/Disability
