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Human Resources/Payroll Specialist
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KRONOS Louisiana, Inc.
Westlake, LA (In Person)
Full-Time
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Job Description
KRONOS LOUISIANA, INC.
Position:
HR/Payroll Specialist Primary Report to:Human Resources Manager Primary Supervision of:
None Required Qualification:
High school diploma or equivalent is required, with a degree in business, accounting or finance preferred. Certified Payroll Professional - CPP is highly desirable. A minimum of 2 years of experience in payroll processing is required. Proficiency with payroll software (preferably ADP) is essential.Responsibilities / Key
Activities- Process end-to-end payroll for hourly and salaried employees on a bi-weekly and semi-monthly basis, including data entry, validation, balancing, and final payroll submission to ensure accuracy and timeliness.
- Enter and update employee payroll data, including new hires, terminations, promotions, transfers, and pay adjustments, ensuring all changes are accurately reflected in the payroll system.
- Review and validate time and attendance data , identify discrepancies, and make necessary corrections prior to payroll processing.
- Calculate and verify payroll components , including regular pay, overtime, bonuses, deductions, and garnishments, ensuring proper application of company policies and pay rules.
- Prepare, reconcile, and submit payroll tax filings , ensuring timely and accurate reporting to federal, state, and local agencies.
- Apply current payroll tax rules and regulations in daily processing activities to maintain compliance with all applicable requirements.
- Reconcile payroll reports and supporting data with Finance, identifying and correcting variances and ensuring alignment with general ledger entries.
- Respond to employee payroll inquiries , research discrepancies, and resolve issues directly through system corrections and adjustments.
- Process and audit benefits deductions , including medical, dental, 401(k), and other employee elections, ensuring accurate payroll system integration.
- Maintain and update payroll-related records within HRIS systems, ensuring data integrity and accurate employee files.
- Enter and track training records in designated systems and generate standard reports as needed.
- Maintain HR and payroll documentation , including ISO files and required compliance records.
- Support employee communications by updating HR-related content, including the intranet and company newsletter.
- Assist with benefits administration activities , including data entry, enrollment changes, and coordination with third-party vendors.
- Process leave of absence transactions , including FMLA and disability, ensuring proper payroll coding and pay treatment.
- Order and maintain HR office supplies to support daily administrative operations.
- Follow all company policies and procedures in the execution of payroll and HR-related activities.
- Perform additional payroll, HR and administrative duties as assigned , with a focus on accurate and timely task completion.