Human Resources Office Specialist

Baltimore City Community College (BCCC) is recruiting a detail-oriented Office Specialist who will supply support to the Office of Human Resources and play a pivotal role in the success of this office. Duties include purchasing, records control, greeting visitors, responding to customer inquiries through phone calls and e-mails, data entry, and other administrative activities. The position provides direct secretarial support such as scheduling appointments, drafting and sending correspondences, data compilation and report creation, personnel records and filing; and must have the ability to perform multiple functions simultaneously. Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout Coordinate internal and external resources to expedite workflow Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule meetings in the office, off-site, and via videoconference Maintain filing system, contact database, employee list, and inventory Order and oversee office supplies and food deliveries for group meetings

Education:

High School Diploma and/or General Education Diploma (GED)

Experience :

Five (4) years of administrative professional and customer service in a professional office environment, which will include at least two (2) years of experience in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) at the proficiency level. Supporting a professional office environment and providing administrative/clerical support to multiple staff. Maintaining calendars with scheduling meetings and tracking deliverables. Required Skills Proven administrative experience Superb written and verbal communication skills Strong time-management skills and multitasking ability Aptitude for learning new software and systems Physical Requirements Sitting in a normal seated position for extended periods of time. Occasionally lifting, carrying objects weighing 10lbs. or less. Occasionally pushing and pulling objects weighing 30lbs. or less.