Leave Management Specialist (Human Resources Specialist III) - To Establish a List

HUMAN RESOURCES DEPARTMENT

Leave Management Specialist (Human Resources Specialist III) To Establish a List M ajo r Human Resource Specialist Functions The major functions performed by a Human Resource Specialist include the development, application and resolution of issues and concerns regarding the effective administration and compliance with required City of Detroit, State of Michigan and federal laws and regulations. This position reports to the Chief Policy, Planning & Operations Officer . Leave Management Specialist - Subject matter expert for

FMLA, ADA, LTD

disability, worker's compensation, Paid Parental leave, Military Leave regnant Workers Fairness Act (PWFA) and Leaves of Absence (Rule 14). They act as the primary contact for the Leave Management TPA. Definition of Class The Human Resource Specialist class includes all positions whose duties are to perform and support the application and execution of established policies, procedures and p rocesses. The Human Resource Specialist must have a detailed understanding of the kn owledge, and theory of Human Resource and Employee Services Management and how it applies to employees of the City of Detroit. They must understand, represent and apply pre-established initiatives to the full range of knowledge and ability . This is the senior technical level of this series in which an e m ployee acts as a subject m atter expert and/or in a leadership role. It is distinguished from the Hu m an Resource Specialist II class by the perfor m ance of duties with a wider scope and i m pact. For exa m ple, a Hu m an Resource Specialist III e m ployee often perfor m s duties which have Ci ty-wide i m pact and involve working with a wide variety of individuals and groups with diff e rent needs/concerns. The work of a Human Resource Specialist III is reviewed on an as-needed basis.

Leave Administration:

Manage

FMLA, ADA

(accommodation), short-term/long-term disability, and parental leaves from initial request to return to work

Compliance & Policies:

Ensure compliance with state and federal leave laws (e.g., FMLA, ADA, HIPAA and city of Detroit 's rules and regulations).

Communication :

point of contact for the TPA to ensure eligibility and paperwork requirements.

Coordination :

Collaborate with TPA, HR, payroll, and managers to track leave usage and verify accurate pay.

Documentation :

Maintain confidential and accurate documentation for all leave cases. Preparing reports, processing documents, managing records, and organizing files.

Analytical Thinking:

Ability to analyze data and workflows to identify improvements. Answers questions as a knowledgeable resource in one or more functional areas. Applies established professional guidelines and may perform research and/or analysis to make recommendations in solving problems. Collaborates with others inside and outside the organization to develop and implement human resources policies and programs in support of city-wide initiatives. Conceptualizes and plans new or improved programs for business area, collaborates with senior management team on interdisciplinary programs. Develops a good working knowledge of assigned business areas and the operating processes and procedures within the City. Develops compliance strategies. Develops policy and coordinates policy with senior management team. Develops vision, goals, objectives and performance measures. Develops, recommends, and implements personnel policies, procedures, and programs consistent with city, state, and federal laws and regulations. Identifies and collaborates with appropriate individuals and groups to develop and implement the changes. Interprets legislation, regulations and case law that affect business areas. Manages assigned special projects and programs. Proactively develops solutions; facilitates problem solving among different individuals/groups to reach effective outcomes. Proactively develops, manages, and evaluates programs and procedures that are responsive to the changing needs of the customer and the business environment. Proposes new policy and changes to existing policy. Provides internal consulting services to constituents and work groups. Provides interpretation, guidance and training in the application of city rules and regulations as they apply to employee services and human resource policies. Provides support as necessary to the Chief Policy, Planning & Operations Officer in the application of policy. Recognizes the implications of proposed changes, identifies and collaborates with appropriate individuals and groups to develop and implement changes. Recognizes the implications of proposed changes. Responds to customer needs; applying standard practices and regulations. Responsible for major business area such as a division or program. Works independently to define and meet customer needs, facilitating innovation and exploration of non-traditional ideas. Education Bachelor's degree with major in human resources, business, management, organizational development, or Human Resource . Human Resource Specialist III - Advanced levels of responsibility and three to four (3-4) years of human resources experience in any combination of the following components: compensation, recruitment/staffing, benefits, human resources , employee Resource , training and development, and organizational development. Preferred Qualifications 3-5 years in HR, benefits, or leave administration. Strong understanding of FMLA, ADA, State of Michigan and Detroit laws. Experience with HRIS systems Strong communication, organizational skills, and thoroughness Licensing and Certifications May be required to periodically participate in continuing education opportunities in related professional development categories. Designations from the Society of Human Resources Management, International Personnel Management Association - HR

SHRM-CP / SCP

Certification preferred. Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Evaluation Plan Interview:

70%

Evaluation of Training, Experience & Personal Qualifications:

30%

Total of Interview and Evaluation TEP:

100% Additional points may be awarded for:

Veteran Points:

0 - 15 points

Detroit Residency Credit:

15 points

LRD:

04/17/2026

Knowledge Of:

Human Resources Information Technology. Human Resources staff planning and employee progression and succession plans. Local government issues, operations and responsibilities. Management principles and practices affecting human resources administration. Quality management and process improvement principles. Regulations, policies and procedures pertinent to service areas. The laws, regulations and methods governing public sector human resources management.

Skill In:

Analysis. Collaboration. Confidentiality. Consulting and Advising. Customer and Client Focus. Decision making. Driving results. Effective written and oral communication. Gathering, organizing and analyzing information. Human Resources Capacity. Human Resources information systems applications. Initiative and Self-Management. Interpersonal relationship building. Organization. Policy administration. Policy/Planning. Problem Solving/Decision Making. Professionalism and Credibility. Project management. Teamwork. Thoroughness and attention to detail. Time Management.

Ability To:

Accurately secure, evaluate, analyze, and record facts. Collect, analyze and interpret statistical data. Communicate effectively in writing. Communicate effectively orally with tact and diplomacy. Compute mathematical calculations with speed and accuracy. Coordinate multiple priorities. Develop and maintain effective working relationships. Establish and maintain cooperative Resource and gain confidence of those contacted in the work environment. Establish and maintain effective relationships with customer base. Exercise appropriate judgment in answering questions and releasing information. Gather, analyze and present facts. Interpret and effectively communicate regulations, policies and procedures Organize and prioritize work. Prepare clear and succinct reports, graphs, correspondence, and statistical reports. Respond to workplace dynamics in a timely and pro-active manner. Respond to workplace dynamics in a timely, visionary and proactive manner. Secure cooperation of public officials, department managers, employee organization representatives, and others.

PHYSICAL DEMANDS

The work is characterized as sedentary. Typically, Human Resource Specialists sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, and extended periods requiring the use of computer terminals and technology to accomplish work objectives.

WORK ENVIRONMENT

Work is performed in a comfortable office environment which is appropriately lighted, heated and cooled. The work environment contains no significant hazards. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.