District Office Specialist, Human Resources

District Office Specialist, Human Resources Inver Grove Heights ISD 199 Inver Grove Heights, MN Job Details Full-time $32.63 - $34.81 an hour 1 day ago Benefits 403(b) matching Health savings account Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Vision insurance 403(b) Life insurance Qualifications Teamwork Filing HR legal compliance English Databases Administrative experience Bachelor's degree Business Administration Productivity software Grammar Experience Full Job Description Job Summary Performs experienced human resources support and technical specialist functions; provides information and assistance to staff and clients; assists payroll and benefits functions. Responsibilities This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Coordinates employee onboarding processes including orientation materials, employment documentation, system setup, and personnel file creation. Prepares employment offer letters, hiring documentation, contract materials, and related personnel records. Coordinates and manages job postings on district and external recruitment platforms. Maintains and updates HRIS systems, employee status records, assignments, and personnel databases to ensure accuracy and compliance. Prepares and maintains Board personnel transaction reports and other required employment documentation. Supports district compliance with wage theft notice requirements, employment recordkeeping regulations, and personnel reporting requirements. Develops, maintains, and distributes personnel, payroll, absence, and union-related reports for district administrators and operational needs. Creates, maintains, and troubleshoots absence management and reporting systems; prepares comprehensive absence and staffing reports. Provides payroll and benefits support including benefit reconciliations, COBRA administration support, payroll question resolution, and backup support for payroll overpayment processing. Assists with preparation and processing of year-end staff actions including contract renewals, non-renewals, assignments, and unrequested leaves of absence. Assists employees with HR forms, processes, contracts, policies, and procedures; responds to questions and provides support within scope of authority. Researches and resolves personnel, payroll, and employment-related issues; communicates updates, changes, and resolutions to employees and administrators. Processes employment-related documents, records, and applications; reviews information for completeness, validity, and accuracy and resolves discrepancies as appropriate. Exercises independent judgment in resolving technical and operational issues; escalates matters requiring policy interpretation or administrative review. Collects, compiles, and maintains statistical, operational, and personnel data and prepares technical and administrative reports as requested. Promotes and supports the mission of the District by maintaining professional, courteous, and collaborative relationships with employees, administrators, and the public. Requirements Bachelor's degree in human resources, public or business administration, or a closely related field. Two (2) years of professional human resources support experience preferred. OR an equivalent combination of education, training and experience.

Required Knowledge:

District policies and procedures.

Required Skills:

Performing human resources duties in a variety of assigned areas. Interpreting, applying and explaining applicable laws, codes and regulations. Maintaining accurate records and files. Preparing clear and concise reports, correspondence and other written materials. Using initiative and independent judgment within established procedural guidelines. Maintain confidentiality of employee records. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected. Performing assigned responsibilities in a manner consistent with the District's established Core Values. Principles and practices for providing customer and personal services. Administrative principles and practices, including Microsoft office suite. Applicable laws, codes and regulations. Records management principles and practices. Computer applications related to the work. Correct business English, including spelling, grammar and punctuation. Salary and Benefits Starting pay range would be $32.63-$34.81 per hour depending on qualifications 12 Sick Days, 15 Vacation Days, 12 Paid Holidays Health insurance options starting at no cost for single coverage Long term disability is provided and covered by IGHS Life Insurance is provided and covered by IGHS Tax Sheltered Annuities (403b) match on a dollar for dollar basis Both staff contribute 6.5% and IGHS contributes 7.5% to a full-featured retirement plan, PERA About Us Inver Grove Heights Schools is a thriving and growing district with nearly 4,000 pre-kindergarten through 12th grade students in six schools. Our mission is to inspire students, innovate in its programming, and help students excel and make a positive impact on our community. We are committed to build core life skills into student daily learning and use Positive Behavioral Interventions and Supports (PBIS) to develop students personally as well as academically. We are proud to have a school system that is competitive in academic test scores and known for being student-focused. "ISD 199 is large enough to offer excellent opportunities to students while being small enough to feel like a family." Elementary Teacher Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.

Pay:

$32.63 - $34.81 per hour

Benefits:

403(b) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person