Payroll & HR Specialist

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the next generation of safety and survivability technologies. At United Safety we're solving our industry's most important problems with talented individuals who share our passion to change the world. Our culture is fast-paced, energetic and innovative. We work to build an inclusive environment in which everyone, regardless of gender, race, religion, age, or background, can do their best work. We are fully committed to continuous growth and advancement; we will reinvest profits and resources into our employees, our processes and product innovation.

Job Title:

Payroll & HR Specialist Department:

Human Resources Summary:

The Payroll & HR Specialist is responsible for supporting human resources and payroll operations by ensuring accurate and timely payroll processing across multiple countries, maintaining employee records, and assisting with HR programs and compliance. This role serves as a key resource for employees and leadership, providing support in areas such as benefits administration, onboarding, employee relations, and policy interpretation. The Payroll & HR Specialist ensures compliance with federal, state, and company policies while maintaining confidentiality and delivering excellent customer service. The ideal candidate possesses knowledge of payroll processes, compliance regulations, and payroll and tax laws. Additionally, they will possess strong communication skills, the ability to collaborate with various departments to gather and validate payroll information, resolve discrepancies, and deliver outstanding service to our employees. As Payroll & HR Specialist, a typical day may include: Process weekly, bi-weekly, semi-monthly, or monthly payroll (depending on company needs) for all employees.

Review, validate, and approve timesheets, hours worked, and other payroll data.

Administer and process employee reimbursements through Concur and manage 401(k) contributions and related transactions for Canada and United States.

Supported annual 401(k) audit by preparing payroll reports, validating employee deferrals, and ensuring compliance with contribution and deposit requirements.

Ensure all payroll transactions are accurate and compliant with company policies and regulations.

Ensure adherence to payroll policies, procedures, and best practices, and promptly report any compliance issues to HR for resolution.

Maintain employee payroll records, including wage adjustments, deductions, bonuses, and tax withholdings.

Ensure accurate data entry into the payroll system and maintain up-to-date employee information.

Ensure payroll compliance with federal, state, and local laws, including tax filings and reporting requirements.

Stay updated on changes in payroll laws and regulations.

Provide guidance and support for employees to ensure they have necessary training and resources to perform their duties effectively. Lead and manage payroll related projects. Address and resolve payroll discrepancies and employee inquiries in a timely manner.

Collaborate with HR and Finance to ensure proper resolution of payroll-related issues.

Generate payroll-related reports for management, including wage summaries, tax filings, and benefits deductions.

Assist in audits by providing necessary payroll documentation and reports.

Manage and optimize payroll software systems.

Collaborate with HRIS or IT teams to implement payroll-related system upgrades or changes.

Greet visitors and job candidates and provide facility tours when needed.

Assist with benefits administration, including enrollments, changes, and employee inquiries.

Support employee relations, performance management, and HR initiatives. Provide general support to HR department as needed. Perform additional duties in support of organizational goals.