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Onboarding Specialist
Job
Robert Half
Gibsonia, PA (In Person)
$54,080 Salary, Full-Time
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Job Description
We are primarily seeking an Onboarding Specialist to support onboarding operations during a 5-month contract assignment. This role will focus heavily on coordinating new hire onboarding activities, including scheduling pre-employment requirements, entering employees into Paycom, managing onboarding documentation, and assisting with new hire orientation logistics. The position is Monday through Friday, 7:30 AM - 4:00 PM, and offers a pay rate of $25-$27 per hour. While there may be some light recruiting support (reviewing applications and following up with candidates), the primary focus will be onboarding rather than sourcing or full-cycle recruitment. This is a great opportunity for someone with administrative or onboarding experience who enjoys a structured, detail-oriented role.
Responsibilities:
- Create employment documents, issue offer materials, and launch pre-employment screening steps for selected candidates.
- Monitor each candidate's progress through recruitment and onboarding by maintaining accurate records in spreadsheets and internal HR platforms.
- Administer onboarding documents through Paycom, review submissions for completeness, and update records when changes are needed.
- Arrange pre-start appointments, send orientation invitations, and assist with day-one logistics such as identification badge preparation.
- Maintain reporting related to onboarding activity, including routine updates, quarterly tracking, and weekly communication to internal teams.
- Support recruiting efforts for assigned openings by posting roles, tracking applicants, and keeping requisition details current in the applicant system.
- Close filled job postings, follow open position activity, and work with leadership to stay aligned on staffing priorities.
- Handle additional administrative processes such as volunteer application coordination, class enrollment documentation, student letter preparation, and employee badge access updates.
- Produce scheduled onboarding and rehire reports for payroll support and assist with internal transfer documentation, including related job and offer materials.