Human Resources Office Specialist

Human Resources Office Specialist Beaufort County School District

HUMAN RESOURCES SERVICES DEPARTMENT

- Beaufort, South Carolina This job is also posted in

CERRA-SC

Job Details

Job ID:

5790939

Application Deadline:

Posted until filled

Posted:

Yesterday Job Description

POSITION PURPOSE

Supports the department head and ensures that all aspects of the office operations meet the needs of the administration, staff and students, where applicable. Ensures professionalism and confidentiality in all aspects of staff, parent, student and community relations.

ESSENTIAL FUNCTIONS

Function as HR Manager/Campus Finance Specialist Function as HR Campus Finance Specialist responsible for submitting budget transfers, creating and entering budget reports into MUNIS. Obtains price quotes and verifies available funds for equipment, supplies and materials, contracts, and catering; prepares electronic purchase orders; processes invoices for payment. Communicates with vendors as needed to obtain pricing and availability information, expedite orders, and resolve billing discrepancies. Processes invoices from third-party vendors such as Source-4-Teachers and other service providers. Manages the use of procurement cards and electronically reconciles transactions in the card management program. Maintains accurate and up-to-date ledgers and other financial records; prepares periodic financial reports as required by the school and district; balances imprest account bank statements. Serves as the back-up to the Human Resources Facilitator for functions such as submitting part-time and temporary time sheets to payroll for payment, managing time and attendance for HR staff. Conduct needs assessment of office equipment, technology, supplies, and supply necessary supplies or equipment as needed. Serves as backup for mail machine if courier is out. Manage department budget and negotiate with vendors to ensure the department works within budget. Oversee receptionist and reception area. To include ensuring the desk has coverage at all times and the area is clean and welcoming to the public. Manages the advertising processes for all hiring. Serves as replacement for Risk Manager as needed. Places maintenance work orders and help desk tickets for the department. Coordinates the interview process for all district office positions. Serves as a clearinghouse for all incoming HR calls and requests for help by schools and the public. Assists in the coordination of HR functions and major events. Maintains up-to-date contact information of HR personnel.

ADDITIONAL DUTIES

Performs other related tasks as assigned by the Human Resources Administrator, Chief Administrative and Human Resources Services Officer, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS

Minimum high school diploma plus five years demonstrated progressively responsible office experience. Associate degree in human resources, public administration, or related field is preferred. Demonstrated bookkeeping experience. Demonstrated organizational skills and the ability to accomplish responsibilities with minimal supervision. Must be able to perform general office support with accuracy and speed. Understanding and following oral and written directions. Proven strong verbal and written communication skills.

EXPERIENCE

Five years related experience in human resources or administrative support field. Five of experience with accounting software.

REPORTS TO

Human Resources Administrator

DAYS PER YEAR

260 SALARY

CLASSIFICATION

Paid on the Classified Staff Salary Schedule Level 111

EMPLOYEE GROUP:

Classified

APPLICATION PROCEDURES

Must apply online by completing a "Classified" application and adding this specific job to your online application.

FLSA STATUS

Non-Exempt

EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT

1. I have reviewed the above position description and understand its contents. 2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents. 3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s). Employee's Name (Print): ___________________________________

Employee's Signature:

___________________________________

Date:

__________________________

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Position Type:

Full-time