HR Specialist

JOB TITLE

Human Resources Specialist

HOUR STATUS

Nonexempt

REPORTS TO

Executive Director of Human Resources

PAY GRADE

CP7/226 days

DEPT./SCHOOL

Human Resources

DATE REVISED

05/2026

PRIMARY PURPOSE:

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

QUALIFICATIONS

Education/Certification:

High School Diploma Associate's degree; preferred Bachelor's Degree; preferred

Special Knowledge/Skills:

Proficiency in keyboarding and file maintenance Ability to use software to develop spreadsheets, databases, and do word processing Ability to perform basic math Excellent and effective organizational skills, communication and interpersonal skills Ability to effectively present information in one-on-one and to small and large groups of employees Mastery of the English language usage— both oral and written/Bilingual preferred

Experience:

Three or more years of related experience and/or training required Experience in human resources, preferred

Other Skills and Abilities:

Advanced computer skills in Microsoft Office Products and extensive database experience. Ability to use Skyward, Red Rover or similar human resource management systems. Ability to manage conflicts and be a team player.

MAJOR RESPONSIBILITIES AND DUTIES

HR Support 1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate. 2. Maintain HR information database to ensure that employee information is accurate, current, and reliable. 3. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis. 4. Receive and process applications, including verifying completeness of files and notifying those not selected for employment. 5. Process new hire paperwork including criminal history information, references, and other application materials. Records, Reports, and Correspondence Prepare correspondence, forms, and reports according to district standards and requirements. Track absence data and provide campus principals, other department heads, and others with trend reports. Maintain employee leave records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures. Leave Administration 9. Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice. 10. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements. 11. Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers' compensation claims. 12. Work with campus and departmental administrative staff to process daily absence reports. 13. Assist with employee orientation program and present information on leave benefits. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Greet visitors and assist employees and applicants to complete applications and required paperwork. Assist with the preparation and distribution of employment contracts. Maintain confidentiality. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals; imaging equipment

Posture:

Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light to moderate lifting and carrying (less than 44 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522