Office Assistant I

The University of Southern California (USC) Primary Care Physician Assistant Program, part of the Department of Family Medicine, is seeking an energetic, organized, and team-oriented Office Assistant I to join our collaborative team. This full-time, in-person role is ideal for someone who enjoys working in a dynamic academic environment and engaging with graduate students, faculty, staff, and prospective applicants. The selected candidate will serve as the front-facing point of contact for the PA Program and will work closely with the Admissions Team, supporting the admissions process and helping coordinate key program activities and events. This role provides an opportunity to contribute to a program dedicated to educating and preparing the next generation of healthcare professionals. Key Responsibilities General Office Support Serve as the program receptionist, answering phones, responding to the program email inbox, greeting visitors, and managing incoming mail Coordinate and book rooms for meetings and program activities Assist with creating and distributing program communications (Mailchimp announcements, brochures, flyers, and promotional materials) Support planning and coordination of program events including orientation, interview days, and committee meetings Communicate effectively with prospective applicants, faculty, staff, and students via in-person, virtual, email, and telephone communication Perform general administrative tasks including data entry, e-filing, document preparation, and operating office equipment Admissions Support (Primary Focus

• ~90%) Assist with application processing, including downloading applications and processing payments Prepare agendas and record meeting minutes for admissions-related meetings Support the Admissions Team with interview days, information sessions, orientation, graduate fairs, and selection committee meetings Provide administrative coordination for admissions activities and related communications

Job Qualifications:

High school diploma or combined experience/education as a substitute for minimum education At least 3 years of work experience

Preferred Qualifications:

Bachelor's degree Proficiency with Mac systems and Microsoft Excel Experience working in a university or higher education environment Strong organizational and communication skills with the ability to manage multiple priorities

Location:

Alhambra, CA Position:

Office Assistant I (Full-Time, In-Person)

Work Hours:

7.5 hours daily Application Instructions Please apply with a resume and cover letter The hourly rate range for this position is $23

• $23.

50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

Minimum Education:

High school or equivalent, Combined experience/education as substitute for minimum education

Minimum Experience:

3 years

Minimum Field of Expertise:

General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks. Needs to operate varied office equipment. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143676.htmld USC is a leading private research university located in the heart of downtown Los Angeles

• a global center for arts, technology and international business. As the largest private employer in the city
• responsible for more than $5 billion annually in economic activity in the region
• we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family
• the faculty, staff, students and alumni who make USC a great place to work.

Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!